Career Services Assistant

Responsibilities

• Stakeholder Communication & Office Support
• Provide full-time coverage of the Career Services office during standard business hours (Monday-Friday, 8:00 AM to 4:30 PM), including daily opening and closing procedures
• Serve as the primary point of contact for all in-person visitors, phone calls, emails, and online inquiries
• Manage and respond to communications from all stakeholders while maintaining accuracy and organization in the shared office calendar and inbox to ensure timely responses, proper scheduling, and effective delivery of resources and support
• Provide courteous and professional service to all stakeholders, responding to general questions and directing specific inquiries to the appropriate team members
• Maintain and monitor office supplies, submitting orders as needed
• Marketing, Communication & Social Media
• Develop and implement engaging marketing campaigns to promote Career Services events, programs, and resources across multiple channels, including social media, email, newsletters, websites, and print materials.
• Design and maintain flyers, graphics, and digital content aligned with PLNU and Career Services branding standards.
• Create and distribute monthly newsletters highlighting upcoming events, job and internship opportunities, and ways for students to engage with Career Services.
• Manage and post regularly on social media platforms (e.g., Instagram, LinkedIn) to share information, increase visibility, and strengthen student engagement.
• Curate and publish timely, relevant content that highlights Career Services events, resources, and campus initiatives.
• Event Planning & Coordination
• Support the planning, promotion, and execution of career-related events, such as workshops, employer panels, job fairs, and networking events
• Coordinate logistics including venue reservations, catering, materials, parking, supplies, invitations, marketing, vendor management, and setup/teardown
• Maintain accurate event records and manage event registration lists
• Scheduling & Calendar Management
• Manage scheduling for career advising, class presentations, workshops, events, and additional student engagement activities
• Communicate with students, faculty, and employers to coordinate availability and confirm details.
• Track and update all departmental activities on myPLNU, Zoom, and Google calendar
• Budget & Administrative Support
• Assist in managing departmental budget processes, including processing expense reports, invoices, and purchase orders
• Maintain and update budget tracking spreadsheets for the department's operational Budget
• Reconcile spending and communicate regularly with the Director regarding budget status
• Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Requirements

• Required
• Bachelor's degree
• Ability to work well in a team and independently with minimum supervision
• Effective interpersonal, written, and verbal communication skills
• Strong attention to detail and ability to manage multiple priorities
• Strong problem-solving and analytical

Benefits

Additional Information

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God's kingdom. We therefore encourage applications from culturally diverse candidates.

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