Clinical Program Coordinator II - Anesthesiology

About the role

Coordinate the day-to-day administrative and clinical scheduling activities of the program. Provide support to the team to facilitate the achievement of the program's goals, including efficient staffing, provider support, and operational continuity across community sites. Primary Responsibilities Develop, implement, and maintain comprehensive databases and files related to the program, including provider schedules, payroll tracking, and time-off records. Maintain program timeline including tracking deadlines and program components, as well as short- and long-term clinical staffing schedules. Coordinate and manage scheduling of anesthesia providers (faculty and APPs) and material resources across community sites; track and manage vacation, time away, and coverage needs to ensure appropriate clinical staffing. Conduct or coordinate training of QGenda utilization and updates for providers. Collect, analyze, and disseminate program data, including staffing, payroll, and scheduling metrics. Provide input on program design. Support payroll processes by maintaining accurate provider schedules, tracking time worked, and ensuring alignment with departmental and organizational requirements. Report program data and progress to program stakeholders, including updates on clinical scheduling, coverage, and workforce utilization. Coordinate and manage program outreach activities including acting as a liaison with community organizations, clinical leaders, providers, and main campus administrative teams; serve as a primary administrative resource for community-based providers. Knowledge - Skills - Abilities Knowledge of technical, business, consultation, project management, and cultural awareness. Strong organizational and communication skills, with the ability to manage complex schedules, payroll-related tracking, and serve as a liaison between clinical and administrative teams. Customer focus, building trust, communication, critical thinking, and influencing skills.

Requirements

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor's degree
• Minimum Required Experience: 3 year's
• #LI-SN1
• Physical Requirements
• Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
• Work Environment
• Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
• Sensory Acuity
• Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
• Why MCW?
• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
• For a brief overview of our benefits see: Benefits Overview
• For a full list of positions see: MCW Careers
• MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

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