Workplace Solutions Coordinator

Responsibilities

• Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door
• Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized
• Open, sort, and distribute incoming mail and packages; notify recipients upon delivery.
• Provide clerical support for outgoing packages, including coordination of IT equipment shipments.
• Handle event planning to include involvement with volunteering initiatives, social events, all-hands meetings, and new hire orientation coordination
• Oversee various vendors and related duties including maintenance, equipment, furniture, catering & food/beverage, office cleaning, and errands
• Manage invoicing and expenses via Coupa system
• Ensure the office remains clean, organized, and functional at all times.
• Coordinate with building management to issue or update parking access and key fobs as needed.
• Handle and schedule internal meetings as well as conference room coordination and support
• Prioritize and manage multiple projects simultaneously
• Support jobsite badging
• Provide administrative support including document preparation, reporting, data entry, recordkeeping, and other tasks as assigned to ensure efficient office operations.
• MWBE Tracking
• Other Duties as assigned

Requirements

• Demonstrated ability to 'think on your feet' and solve problems.
• Personal confidence and a passion for customer service.
• Can-do attitude with superior organizational skills and accuracy.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to juggle multiple competing priorities under deadlines.
• Must be advanced in Microsoft Office applications. Google Suite is a plus.
• Ability to navigate online platforms, such as Workday, Salesforce, Coupa, & Egencia.
• Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed.
• Alignment to Clark Standards of Excellence: self-motivated, results oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes
• The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

Additional Information

The ideal candidate thrives in a fast-paced environment, can handle multiple tasks simultaneously, is proactive, and is comfortable interfacing with both corporate clients and industrial craft employees. The candidate is well-organized, adaptable, and an active thinker who always seeks the best approach. As a Workplace Solutions Coordinator you will be the first point of contact for our Clark employees, clients, and visitors. You will manage the front desk, including directing phone calls and greeting visitors. Multitasking and managing workload in a fast-paced environment are essential for this position.

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