Shipping Operations Executive (Post Fixture), Singapore
External
Caliber8 · High Street Centre, SingaporeS$48K–S$72K/yrFull-timeUnknown1d ago
ComplianceExcel
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About the role
We are seeking a detail-oriented and proactive Shipping Operations Executive/ Senior, Post Fixture to manage end-to-end post-fixture activities for Gas and Tanker operations. This role focuses on freight invoicing, receivables management, and dispute resolution, ensuring accurate financial tracking and protection of the Owner's commercial interests.
Responsibilities
- Prepare and issue freight invoices ahead of voyage completion
- Bill delivery bunkers and hire in advance of delivery / hire periods
- Monitor vessel schedules and payment due dates to ensure timely collections
- Match Treasury receipts against invoices issued
- Process broker commissions and prepare payments
- Prepare Treasury instructions for bareboat vessels
- Coordinate closely with Operations, Chartering, Compliance, and Accounts teams
- Track receivables, send reminders, and escalate overdue accounts
- Review Charterers' counters and support dispute resolution to recover outstanding amounts
- Tankers & Gas Fleet Responsibilities
- Apply Worldscale flat rates and recap terms to calculate freight accurately
- Monitor voyage progress and cargo discharge to ensure billing accuracy
- Calculate and support voyage-related claims (laytime, deviation, heating, speed-up, etc.)
- Ensure all supporting documents (cargo, voyage, agent, Master inputs) are properly verified
- Conduct voyage reviews and follow up with Operators to ensure claims are submitted within time-bar
Requirements
- Diploma or Degree in Maritime Studies, Shipping, Logistics, or Accountancy
- Prior experience in shipping operations, post-fixture, or shipping accounts preferred
- Knowledge of charterparty terms and Worldscale is an advantage
- Familiarity with IMOS system and strong Microsoft Excel skills
- Strong analytical mindset with attention to detail
- Good communication and interpersonal skills
- Ability to work independently and manage tight deadlines
Benefits
Exposure to Gas & Tanker commercial operationsOpportunity to develop expertise in post-fixture, claims, and commercial shippingCollaborative environment with cross-functional exposureInterested or know someone suitable?Drop me a message for a confidential discussion.erica.ong@caliber8.sg
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