Executive Assistant

Benefits

Additional Information

ABOUT POET At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty-five years, our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world. CULTURE IS KING AT POET We're all on the same team. We always communicate. And we park our egos at the door. These aren't just slogans on our walls. It's the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It's the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins! JOB SUMMARY & RESPONSIBILITIES This is an exciting new opportunity to join our growing team! Join a fast-paced and dynamic environment where your organization, professionalism, and ability to stay steps ahead will make a direct impact every day. We're seeking an experienced Executive Assistant who thrives in a high-level support role, excels at managing complex schedules and confidential matters, and keeps executive operations running seamlessly. In this role, you'll conduct research, prepare reports, handle information requests, coordinate meetings and conference calls, welcome visitors, and manage executive correspondence and scheduling. You'll also play a key role in coordinating administrative functions that support the effective implementation of company policies and day-to-day operations across the organization. This is an on-site role located in Sioux Falls, SD. Independently handle procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate. Screens visitors and phone calls, routes calls or answers questions and handles general problems such as complaints or request for information as appropriate. Schedule appointments and engagements without prior clearance. Make arrangements and coordinate all details for meetings. Provide any background information to the executive before meetings on matters to be considered as deemed necessary. Manage the office's main front desk daily to provide coverage during lunch hours and other out-of-office periods as needed. Responsibilities include greeting visitors, directing front office traffic, answering incoming calls, and performing other assigned front desk duties. Make all necessary arrangements for travel and independently perform required administrative follow-up and recordkeeping. Oversee the flow of materials for Executive meetings and Board meetings. Record, transcribe, and publish the official minutes at the meetings. Handles materials for the meetings taking materials from the central office to and from the meetings. Travels to all Board meetings and as needed with the Executive. Receive and read incoming correspondence and information. Summarize and prioritize review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background materials. Types, proofreads and processes a wide variety of complex and confidential reports, letters and memoranda. Independently prepares correspondence or assigns to others as appropriate. Types from rough draft or verbal instructions. Takes and transcribes dictation. Assists with maintaining effective communication with staff. Gather data and other information and prepare and revise correspondence, charts, forms, and other material from copy or notes created by others. Drafts financial, statistical, narrative, and/or other reports as requested. Research, analyze and summarize information and source materials for reports independently and communicate findings verbally and in writing. Sign important correspondence frequently without instruction or review. Read and edit outgoing correspondence for procedural, typographical and grammatical accuracy with general policy and factual correctness. Correct and call deviations or inadequacies to writer's attention as deemed appropriate. Exercise independent judgment and initiative in establishing and revising complex and sensitive filing systems. - Enter, update, and retrieve information stored in files and databases. Ensure confidentiality of information. Maintain confidentiality and handling sensitive matters with discretion and tact. Support office by using automated equipment such as facsimile machines, personal and networked computers and printers, copy equipment, video conferencing, PDA's, voice messaging and electronic mail systems, and telephone equipment. Provide guidance and instruction of office support staff as well as assist clerical positions as deemed necessary. Attend training, seminars and workshops as deemed necessary. Maintain a team environment at all times and champion POET in the community. Since we

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at poet? Share your experience