Senior Program Assistant, OUGME

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Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8) Job Title Senior Program Assistant, OUGME Department Undergraduate Medical Education Support Staff | Medical Undergraduate | Faculty of Medicine Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date June 6, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing Please provide a cover letter as part of your application as applications without a cover letter will not be considered. W e are currently recruiting for two similar roles (JR24656 and JR24625). Please feel free to review and apply to both if interested. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Description Summary The Senior Program Assistant (SPA), Undergraduate Medical Education (UGME) provides confidential administrative and coordination support to areas in the Office of Undergraduate Medical Education (OUGME) within the MD Undergraduate Program (MDUP). The incumbent will be responsible for supporting core operational functions of the OUGME which includes coordinating the flow of information for day-to-day activities, managing all aspects of the 3-4 faculty leaders' calendars, including the scheduling of large group and committee meetings, and providing general secretarial and committee support. The SPA implements and follows office routines, unit functions, and program/university policy and procedures while exemplifying a professional work ethic and high level of customer service. The incumbent will provide a high level of understanding and initiative in required administrative areas while maintaining confidentiality. The SPA interacts frequently with staff and faculty within the MDUP, the Faculty of Medicine (Office of the Dean, Office of the Vice Dean Education, Digital Solutions, Departments, Schools and Centres), and with UBC central offices as required. The SPA will need to establish and maintain effective working relationships with all faculty and staff. This role operates within a collaborative team model, where SPAs maintain cross-functional knowledge and provide reciprocal coverage to ensure continuity of OUGME operations during absences, peak workload periods, and operational transitions. The position is based out of Gordon and Leslie Diamond Health Care Centre (GLDHCC). Occasional travel within the Lower Mainland may be required to support UGME events at other UBC sites. Organizational Status Vision: Transforming Health for Everyone The Office of Undergraduate Medical Education (OUGME) is the provincial, strategic, operational, and administrative office for the MD Undergraduate Program (MDUP). It is responsible for providing critical support and works closely with all MDUP distributed sites. With expanded and distributed undergraduate medical education and postgraduate medical education across the province of British Columbia, the Faculty of Medicine MDUP has four distributed academic campuses, the Island Medical Program (IMP) at the University of Victoria (UVic), the Northern Medical Program (NMP) at the University of Northern British Columbia (UNBC), the Southern Medical Program (SMP) at the University of British Columbia Okanagan (UBCO), and the Vancouver Fraser Medical Program (VFMP) at the University of British Columbia (UBC), as well as clinical campuses governed through affiliation agreements with all six provincial health authorities. Work Performed Provides calendaring and administrative support to senior faculty members within the UGME portfolio, using tact, diplomacy, and discretion. On behalf of the senior faculty leaders under the UGME portfolio, and working directly with staff across distributed sites, schedules meetings and appointments in coordination with their calendars and program activities. Identifies and communicates high priority requests and takes initiative in preventing and resolving all calendar/time conflicts. Provides calendar and administrative support for UGME standing committees and high-level confidential meetings within the UGME portfolio; which includes preparing agenda, transcribing and distributing minutes, maintaining and updating Terms of References and associated membership lists, preparing annual reports, contributing towards the completion of action items, and following up with others, and updating associated webpages as required. These meetings may take place in-person, remotely via video or teleconference, or online. Writes, initiates and compiles draft confidential correspondences/communications and reports on behalf of the Associate Dean UGME, and UGME senior faculty leaders. When

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