Procurement Executive (Ship Management)

About the role

1. AUTHORITY - In charge of the operational procurement process for ship's requirements. 2. GENERAL RESPONSIBILITY / TASK DESCRIPTION ▪ Negotiate / communicate with suppliers specifying quality, quantity, and delivery schedules ▪ Schedule, arrange, and follow-up on logistics to ensure cost effective and timely delivery of items on board ▪ Monitor schedules of the assigned group of vessels to optimize deliveries on board ▪ Proactively participate in department meetings and other activities ▪ Assist the Technical Team with follow-up on Service POs, Agency POs and Class POs, including tracking invoices and update reports. ð 3. EXECUTION ▪ Processing ship's requisitions via the defined in Company Procurement procedures ▪ Evaluate bids and make recommendations based on commercial and technical factors ▪ Create and send purchase orders after approval ▪ Prepare items for shipment, arrange for transportation of product and coordinate shipments of supplies to ships ▪ Update good receipt for each order ▪ Processing of invoices belonging to the orders she/he has created and/or are related to her/his group of vessels ▪ Liaise between suppliers, relevant internal departments and vessels ▪ Other tasks as delegated by the Procurement Manager & Procurement Team Lead& Technical Fleet Manager ▪ Interacts with ships to identify and meet requirements / problem resolution and to accommodate short lead-time orders ▪ Request and process vessel feedback on quality and timing of deliveries of goods and services ▪ Provide information to the Procurement Manager on various monthly / weekly reports as relevant ▪ Coordinate with appointed freight forwarder and monitor stock list at regular intervals ▪ Ensure that Procurement policies and standard procedures are adhered to at all times 4. REPORTING LINE (FUNCTION REPORTS TO) - The Procurement Executive reports to the Procurement Manager, Procurement Team Lead & Technical Fleet Manager 5. Requirements: - Degree, Diploma or equivalent education with at least 2 years experience in Maritime industry - Mature, meticulous, proactive, resourceful & hands-on - Strong communication & negotiation skill - Good spoken English required - Ability to prioritize workload & meet deadlines - Good IT skill - Procurment operating system skill - Good team player and able to work well under pressure in a fas-paced environment Please state your current/last drawn & expected salary in CV We regret that only shortlisted candidates will be notified

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