Project Management Associate - Events

About the role

The Project Management Associate supports the planning, coordination, and execution of experiential events and projects from concept through completion. This role partners closely with internal creative, production, and leadership teams to ensure projects are delivered on time, within budget, and aligned with client objectives. The ideal candidate is highly organized, collaborative, proactive, and comfortable managing multiple priorities in a fast-paced environment. What Your Impact Will Be: Support department leadership in identifying and implementing process improvements and operational best practices. Manage assigned projects from initiation through completion, ensuring all deliverables, timelines, and budgets are successfully maintained. Partner with Creative, CAD, Graphics, Fabrication, and other internal service groups to facilitate project development and execution. Serve as a liaison between Senior/Executive Management, cross-functional teams, vendors, and external partners. Assist in the coordination and management of Toy Fair initiatives, campus activities, and other special event projects. Oversee project schedules, budgets, client communications, and event logistics for assigned programs and events. Ensure successful execution of projects by: Defining project scope and objectives with client groups and stakeholders. Coordinating with internal departments, external creative partners, and vendors to execute project requirements. Developing and communicating project timelines, milestones, and task assignments. Managing project budgets, gathering estimates, tracking expenditures, and reconciling costs upon project completion. Respond to client inquiries and provide regular project status updates to stakeholders. Support onsite event execution as needed. Travel may be required for this position.

Requirements

• Bachelor's degree in Design, Management, Marketing, Communications, or a related field preferred; equivalent professional experience will also be considered.
• 1-3 years of professional experience in experiential marketing, events, themed entertainment, trade shows, or related industries.
• Demonstrated project management experience in a production, design, or event-focused environment.
• Strong organizational, multitasking, and time management skills with the ability to manage competing priorities and tight deadlines.
• Self-motivated and proactive with the ability to work independently and collaboratively within a team environment.
• Excellent written and verbal communication skills with the ability to interact professionally with stakeholders at all levels, including senior leadership.
• Strong interpersonal skills with a customer-service-oriented mindset and the ability to build effective working relationships.
• High attention to detail with strong problem-solving and follow-through capabilities.
• Technical Skills
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Teams, and Word.
• Working knowledge of Adobe Creative Suite, including Photoshop and Illustrator.
• Familiarity with CAD software preferred (Vectorworks preferred; AutoCAD acceptable).
• Experience with digital event platforms, DAMs, PIMs, or web-based project systems is a plus (e.g., 6Connex, Centric).
• How We Work:
• We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:
• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We beli

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Mattelinc? Share your experience