Accounts Payable Specialist

Responsibilities

• Manage all incoming invoices (via hard copy, Finance email, mail, internal submission).
• Validate invoices to ensure accurate amount, period, and account.
• Ensure invoices have the proper approval from project approvers.
• Properly categorize all invoices & expense reports and code to the appropriate GL account/ Project/Line of Business and Office location.
• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
• Prepare a payment schedule of when vendor invoices should be processed for payment.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Processes and oversees expense reimbursement and reporting.
• Ensure that the expense reports are done timely and is in accordance with the company's policy.
• Serve as the point of contact for AP related inquiries across affiliate network.
• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Set-Up vendors in the system with the appropriate documentation (vendor form & W9).
• Assists with the Month-End close process.
• Assists in the financial audit and any client audits that come up throughout the year.
• Assist with the preparation and distribution of 1099s.
• Assist with special projects as required.
• Performs other related duties as assigned by management.

Requirements

• Bachelor's degree with a finance/business background preferred.
• At least 3+ years of experience in AP role.
• Experience with Oracle/NetSuite is required.
• Proficiency in Microsoft Office with intermediate Excel experience.
• Working in the media and/or advertising industry a plus.
• High degree of accuracy and exceptional attention to detail.
• Excellent written and verbal communication skills, including the ability to respond effectively and professionally to the most important inquiries.
• Very organized with ability to prioritize and meet deadlines.
• Self-motivated with a strong sense of ownership.
• Critical Thinker/ Problem Solver - identify alternative solutions, conclusions, or approaches to problems.
• Salary Range
• Our estimated range for this role is $60k - $65k
• Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range.
• Right To Work In The US
• You must be authorized to work in the US for any employer. At this time, we are not sponsoring or providing assistance with obtaining work authorization.
• We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you!

Benefits

Additional Information

Accounts Payable Specialist

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Company Intel

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