Senior Executive Assistant and Officer Coordinator

External

Westernsydneyuniversity · Parramatta, Australia

$107K–$115K/yrFull-timeOn-site3w ago

ComplianceDocumentationLeadership

Cover Letter Connect

Prepare for this interview

Elite

AI-generated questions, company research, and talking points tailored to this role

About the role

In this role, you will provide high-level executive support to the Director of the Centre for Western Sydney, managing complex diary commitments, travel, meetings and correspondence. You will act as a trusted first point of contact, prioritising requests and handling sensitive communications with discretion. You will prepare and coordinate briefings, reports, correspondence and meeting documentation, including agendas, minutes and follow-up actions. You will maintain governance records and administrative documentation using systems such as SharePoint, support internal reporting frameworks, and keep the Centre's priorities and progress visible. You will oversee day-to-day office operations, ensuring administrative systems, supplies and workflows run efficiently. You will manage procurement, contracts and compliance activities in line with University policy, and support financial and HR administration including purchasing, invoicing and budget tracking. You will also coordinate strategic events, workshops and stakeholder engagement activities involving University leadership, government agencies, industry partners and community organisations. What Success Looks Like: The Director's diary, travel and meetings are managed to meet strategic priorities. Briefings, correspondence, acquittals and reports are delivered to a high standard. Governance records, minutes and actions are maintained and tracked in SharePoint. Procurement and contract processes meet University policy and compliance obligations. Events, workshops and stakeholder engagements are coordinated end-to-end. Please refer to the Position Description for full details. About You Extensive experience providing high-level executive support in a complex organisation. Proven office coordination skills managing deadlines, priorities and confidential matters. Experience managing procurement, contracts and compliance within governance frameworks. Strong written and interpersonal skills for briefs, reports and senior stakeholder liaison. Proficiency in Microsoft Office and systems such as SharePoint and finance/HR platforms.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.Application DetailsPosition Enquiries: Direct to Azadeh Dastyari, Director, Centre for Western Sydney via A.Dastyari@westernsydney.edu.au . Please include the job reference code REF1411M .Closing Date: 11:59pm, Thursday 11 June 2026.Working Rights: You must provide evidence of full-time working rights in Australia at application.How to Apply: Please note that only applications submitted via the University's online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.Belonging at WesternWe are committed to substantive equality as outlined in our Equal Opportunity Policy . We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.For Reasonable Adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au .About WesternThis is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.For the latest please visit our website and LinkedIn .Health insuranceFlexible schedule

Additional Information

Full-time, Fixed-Term position at HEW Level 7 until 20th December 2026 Parramatta South campus with flexible working arrangements. Salary: $107,053 - $115,469 per annum, plus 17% Super and Leave Loading. Provide high-level executive support and office coordination for the Director, Centre for Western Sydney.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Westernsydneyuniversity? Share your experience

Interested in this role?

Apply on the company's website.

Cover Letter Connect