Executive Assistant

Responsibilities

• Executive Support
• Manage calendar, schedule meetings, and coordinate travel arrangements
• Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner. Understand budget timelines and deadlines
• Collaborate with the Leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
• Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
• Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
• Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
• May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
• Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
• Raise purchase orders, verify invoices, and process payments for CW costs and expenses
• Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
• May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management

Requirements

• Bachelor's degree
• 3-5 years' experience supporting senior executives in a fast-paced, multinational environment
• Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5
• Willing to adapt to a rapidly changing environment and new processes and responsibilities
• Proven ability to work under pressure, communicate effectively, and meet deadlines
• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
• Not afraid of AI tools and can proficiently use them. Tech savvy
• Strong interpersonal and written/verbal communication skills in English
• Able and willing to travel to events or internal meetings, locally and internationally as required
• Due to our globally distributed team, you may occasionally work outside of normal business hours
• Discreet and experienced in handling sensitive and confidential information.
• The Ideal Candidate
• Takes initiative and is a self-starter who thrives with minimal supervision
• Excels at managing complex projects and delivering results both independently and collaboratively
• Enjoys building positive working relationships across all levels and geographies
• Highly organized, detail-driven, and capable of juggling multiple responsibilities
• Embraces change, learns quickly, and adapts well to dynamic environments
• Understands the value of integrity and honesty in the workplace and takes ownership of their work
• ______________________________________________________________________________________________________________
• 26WD98656, Assistant(e) de direction
• Présentation du poste
• Vous accomplirez un large éventail de tâches, gérerez des détails de nature confidentielle et critique, tout en mettant à profit votre expérience pour anticiper les problèmes potentiels et garantir le bon fonctionnement de l'équipe.
• Responsabilités
• Soutien de direction
• Gérer l'agenda, planifier les réunions et coordonner les déplacements
• Suivre les dépenses de la direction et établir les notes de frais. Soumettre les notes de frais dans les délais impartis. Comprendre les échéances budgétaires et les délais
• Collaborer avec l'équipe de direction selon les besoins pour préparer les ordres du jour et les documents de réunion, rédiger les comptes rendus, suivre les actions à mener et assurer le suivi des livrables
• Planifier et coordonner le

Benefits

Additional Information

Job Requisition ID # 26WD98656 26WD98656, Executive Assistant French translation to follow!/Traduction française à suivre! Position Overview We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support to the Senior Director in the Entertainment & Media team, focusing on Flow Studio. This role goes beyond traditional admin support - you'll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

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