Contract Facilities Coordinator

Responsibilities

• Drive Daily Workplace Excellence
• Oversee day-to-day office operations to ensure a clean, safe, and well-organized workplace
• Ensure continuous, high-quality delivery of reception, security, mailroom, and janitorial services
• Coordinate closely with reception and mailing teams to deliver exceptional office services
• Be the Go-To Facilities Champion
• Serve as the primary point of contact for all landlord-related matters and tenant requests
• Manage cleaning and other facility vendors, ensuring service quality and performance standards are met
• Handle daily requests from employees, coordinating with maintenance teams and vendors for timely resolution
• Create a Positive Workplace Experience
• Foster a pleasant, engaging, and productive work environment for all employees
• Communicate building updates effectively (e.g., maintenance schedules, landlord events, procedural changes)
• Deliver prompt, professional, and customer-focused responses to workplace needs
• Manage Procurement & Cost Efficiency
• Obtain vendor quotations, raise purchase orders, and support invoice processing (experience with Ariba is essential )
• Identify cost-saving opportunities and support vendor bidding or service optimization initiatives
• Support Facilities Projects & Operations
• Work with Project Managers to support office renovations and relocation initiatives
• Collaborate closely with Facilities Management team members to drive operational excellence
• Liaise with landlords to ensure preventive maintenance programs are executed and tracked effectively
• Additional Information
• This is a contract position
• Fully on-site role (no hybrid work arrangement)
• Why Join Us?
• This is an exciting opportunity to make a tangible impact on workplace experience. You'll play a key role in shaping a functional, efficient, and enjoyable office environment where employees can do their best work every day.
• Bachelor's degree or equivalent combination of education and experience
• Minimum 3+ years of experience in facilities operations or workplace management
• Hands-on experience managing vendors and on-site services
• Familiarity with procurement and finance processes, including Ariba
• Strong knowledge of facilities operations procedures and best practices
• Excellent communication and stakeholder management skills (written and verbal)
• Highly organized, proactive, and service-oriented mindset

Benefits

Additional Information

Are you someone who thrives on creating smooth, efficient, and welcoming workplace environments? We are looking for a proactive and detail-oriented Contract Facilities Coordinator to play a critical role in ensuring our office runs seamlessly every day. In this role, you will be at the heart of workplace operations-partnering closely with the Facilities Manager and Cluster Manager to maintain a productive, safe, and engaging environment that supports our business and employees.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Nielseniq? Share your experience