Department Coordinator, Schneider Institute

About the role

In this role you will support administrative and budget activities that include things such as: expense reporting, supply ordering, procurement, and direct support for the Director. You will also manage communications activities such as: website updates, event support, newsletters, and meeting scheduling/note taking.

Responsibilities

• Supports Institute financial team, reporting to budget/operations administrator and Director, interfacing with faculty and staff to process purchasing/supply requests, payments, expense reports
• Schedules and handles planning and summary of Institute meetings, including meeting notes, agendas and distribution of related documents
• Works under supervision of institute leadership to foster communication in areas such as: web, email, social media, and coordinate with other staff working on project and school related communications
• Supports Schneider event planning and execution--symposia, lectures, special events
• Provides general directors support--PowerPoints, copying/printing, routine correspondence
• What You Bring:
• Education
• High School diploma or GED required
• Associate's or Bachelor's degree preferred

Requirements

• 1-3 years of administrative or coordination experience
• Experience in higher education preferred
• Technical Skills:
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with collaboration tools such as Google Workspace, Zoom, Box, or similar platforms
• Familiarity with calendar management systems
• Budget tracking or financial monitoring experience is helpful
• Experience with invoice processing (COUPA) and Workday is helpful
• Core Competencies:
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Professional judgment and discretion
• Detail orientation with ability to manage multiple deadlines
• Familiarity with basics of work in a research and education environment
• Basic skills creating templated documents, proofing correspondence, developing creative and factual communications centered on research projects and office operations.
• Working Environment
• This position an on-site in Waltham, MA.
• This position will be exclusively represented by the Service Employees International Union (SEIU), Local 888 for purposes of wages, hours and other terms and conditions of employment.
• Pay Range Disclosure
• Equal Opportunity Statement

Benefits

Additional Information

Department Coordinator, Schneider Institute Brandeis University | Waltham, MA Hiring Range: $24.18/ hour - $30.22/ hour Support a research center focused on building solutions Brandeis University is seeking a highly organized, service-oriented professional to join Schneider Institutes for Health Policy and Research. This role will provide routine support to faculty, researchers and staff in the Schneider Institutes.

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