Procurement Admin Assistant

About the role

Key Responsibilities: - 1. Procurement & Sourcing - Assist in sourcing suppliers, subcontractors and service providers - Assist in identifying alternative suppliers when required - Request and compile quotations from suppliers for comparison - Support price comparison and procurement evaluation activities - Follow up with suppliers on quotations, delivery schedules and order confirmations 2. Purchase Order(PO) Management - Prepare and issue Purchase Orders (PO) accurately and timely - Ensure PO details (specifications, quantities, pricing, delivery terms)are correct - Track PO status and follow up on order confirmations - Maintain proper PO records for audit and traceability 3. Supplier Coordination - Communicate with suppliers regarding delivery schedules and order status - Maintain and update supplier database and approved vendor list - Assist in resolving supplier-related issues such as delivery delays or discrepancies - Build and maintain good working relationships with suppliers and vendors 4. Inventory & Material Coordination - Coordinate with store, production and project teams on material requirements - Monitor stock levels and assist in material replenishment planning - Track incoming deliveries and ensure supporting documents (DO, GRN, Invoices) are properly received - Handle urgent purchasing requests for site and operational needs 5. Documentation & Audit Compliance - Maintain accurate procurement documentation including PO, DO, INV and GRN - Verify supplier invoices against PO and delivery records before submission to Accounts - Ensure proper document filling and compliance with internal procedures and audits requirements - Support internal and external audits by preparing required procurement records and documentation 6. Cost Control & Budget Monitoring - Conduct cost comparisons and analysis for procurement decisions - Monitor price trends for key materials (e.g., steel, copper, electricalcomponents) - Support cost-saving initiatives and value engineering efforts - Assist in budget tracking for projects and operational purchases 7. System& Data Management - Update procurement records in accounting system (e.g., AutoCount) - Maintain accurate supplier pricing records and procurement history - Prepare procurement reports and summaries when required - Ensure proper data accuracy and document traceability 8. Administrative& Operational Support - Support daily administrative activities within the procurement department - Coordinate with internal departments to ensure smooth procurement operations - Assist management with procurement-related tasks and reporting - Perform any other ad-hoc duties assigned by the management

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at PERFAB ENGINEERING PTE. LTD.? Share your experience