Executive Assistant
External
Iconiq · Palo Alto, CA$125K–$140K/yrFull-timeOn-site3w ago
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Responsibilities
- Own and proactively manage a complex, evolving, high-volume calendar across multiple time zones, ensuring priorities are clearly aligned and time is optimized.
- Seamlessly coordinate extensive domestic and international travel, including detailed itineraries and proactive planning to anticipate needs.
- Ensure the seamless flow of the partner's day to day activities, anticipating needs and solving problems before they arise.
- Proactively and strategically coordinate internal and external meetings, ensuring the right context, preparation and follow through.
- Partner closely with a multi support team to deliver coordinated, high-quality support and coverage.
- Manage and coordinate high volume network gifting initiatives, including thoughtful selection, logistics and tracking to support relationship building across the firm's ecosystem.
- Implement and follow systems that enhance the efficiency and effectiveness of administrative and operational processes
- Provide additional operational and administrative support as needed.
- Ideal Candidate Background
- 3+ years in an executive administrative support role with experience in managing complex calendars, travel, and day to day administrative operations.
- Experience supporting C-level executives in Private Equity, Investment Banking, and/or Consulting environments preferred.
- Strong experience booking and managing complex travel is required; familiarity with private charter flights is a plus.
- Desire to learn and work as a team player in an entrepreneurial, fast-paced, and dynamic environment.
- Superior communication skills, unquestioned integrity, and experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts.
- Highly motivated, self-driven, and solution- and detail-oriented.
- Positive attitude; no task too big or too small.
- Bright, upbeat culture creator.
- Strong time management skills with the ability to handle multiple priorities thoughtfully, maintain accuracy, and meet deadlines, while also bringing independent thinking and creative problem-solving.
Benefits
Comprehensive Medical, Dental and Vision Insurance.Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.A matching 401(k) program.Commuter Benefits program.Stipends to support wellness and hybrid working arrangements.We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.Smart-casual dress code.Location: Applicants are expected to work onsite in our Palo Alto, with the ability to be in person at our San Francisco office as needed, in accordance with our hybrid working policy.About ICONIQUse of AI in the Application ProcessWe expect candidates to be fluent in using AI tools to enhance their work. You're welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.WHealth insuranceDental insuranceVision insurance401(k)Equity / stock options
Additional Information
This role sits within ICONIQ's Venture and Growth team, working as part of a multi-support team supporting a Firm Partner. You are a sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring seamless operations across a dynamic calendar of meetings and global travel-providing high-level support in a fast-paced, entrepreneurial environment.
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Company Intel
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