Senior Payroll and Accounts Payable Specialist

Responsibilities

• Gather, review and verify for final Finance approval all the necessary supporting documentation (i.e., approvals, invoice, requisitions etc.) to process and pay the accounts payable invoices.
• Review invoices to ensure reasonableness and proper approvals in compliance to existing policies.
• Perform data entry tasks and review for the accounting team.
• Conduct research and resolve discrepancies, payment issues, and vendor credits through effective communication within the organization as well as with vendors.
• Generate system related reports and collaborate with the Human Resource and Accounts Payable department representatives to ensure timely and accurate payment of benefit plan premiums.
• Coordinate and carry out a variety of complex tasks involved in the preparation, processing, and maintenance of payroll, salary, and benefits data.
• Ensures clients, employees, and contractors receive their payments accurately and timely.
• Conduct research and analysis on discrepancies, processing the necessary payroll and adjustment entries.
• Identify potential improvements in Paycom and other systems to boost the accuracy and efficiency of our payroll processes.
• Review and validate payroll records for precision, including new employees, separations, leaves of absence, changes in pay rates, and more.
• Explain and interpret complex payroll information to employees at all levels of the organization.
• Adapt to changes in requirements, processes and employee contracts to provide the most current, accurate information.
• Coordinate with HR team on incoming employee data relating to new hires, terminations, and earning/deduction adjustments to accurately process payroll for the period.
• Prepare and process Quarterly Tax Returns, as well as W2s and 1099s with accuracy and attention to detail.
• Execute statistical reporting and audits related to employee remuneration, encompassing pay, commissions, bonuses, vacation and sick leave, disability and workers' compensation leave, along with taxes and deductions.
• Complete post-payroll audits and generate reports, establish metrics, and keep track of any problems.
• Document and maintain department job aids and Standard Operating Procedures (SOPs).
• Other duties as assigned.
• Knowledge, Skills, Abilities:
• Ability to present financial information to a non-financial audience*
• Working knowledge of financial strategies.
• Strong organizational and multitasking skills.
• Excellent communication, interpersonal, and presentation skills.
• Detail-oriented and able to perform in a high-pressure environment*
• Strong analytical thinking and problem-solving skills.
• Proficiency in Microsoft Office and SAP, Oracle, or related financial systems.
• Ability to act professionally and maintains appropriate boundaries with clients and staff.
• Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled.
• Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.
• Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional and leadership growth.
• Education & Experience:
• 5+ years of experience in field, Required
• APA Certification, preferred
• Bachelors Degree in Finance, Accounting, or related field, preferred
• Working Conditions:
• Who We Are & What We Offer:
• Solari is an award-winning nonprofit that operates a 24/7 crisis line serving statewide in Arizona, Oklahoma and Colorado. Our mission is to Inspire Hope through our talented and compassionate staff.
• Since 2007, Solari has been providing crisis contact center services and in t

Benefits

Additional Information

The Job/What You'll Do: The Senior Payroll and Accounts Payable Specialist is responsible for overseeing the Solari's outgoing payments, ensuring that vendor invoices and payments are processed accurately and on time. Duties include verifying invoice details, rectifying payment discrepancies, fostering vendor relationships, and supporting audit activities. The role also contributes to month-end closing activities and may entail mentoring and/or coaching junior staff.

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