Facilities & Leasing Administrator

About the role

About City Sprouts Being a social enterprise, City Sprouts believes in bringing people together and inspiring communities through shared green spaces, nature appreciation, and sustainability education. We are on a mission to reconnect individuals with nature, introduce new experiences, and cultivate meaningful connections between people and their environment. As City Sprouts continues to expand across Singapore, we are looking for a Facilities & Leasing Administrator to support the smooth operations of our growing portfolio of community spaces. This role plays a key part in managing tenancy matters, maintaining strong stakeholder relationships, and supporting business development initiatives that contribute to the organisation's long-term growth and impact. What Will You Be Doing Oversee and coordinate all tenancy and leasing matters, including lease administration, invoice generation, rental collection tracking, and sales reporting. Review, maintain, and manage tenancy agreements, lease documents, and related contracts to ensure accuracy and compliance. Serve as the main point of contact between landlords, tenants, and internal stakeholders, addressing tenancy-related matters and facilitating effective communication. Coordinate with various departments to resolve facility, tenancy, and operational issues while supporting overall organisational objectives. Provide responsive and professional customer service to tenants, partners, and visitors, ensuring a positive experience across all touchpoints. Support business development efforts through proposal preparation, meeting coordination, documentation management, and partnership administration. Assist in conducting market research on leasing opportunities, potential collaborations, and industry trends to support strategic planning. Maintain accurate records, databases, and documentation related to leasing, facilities, and business development activities. Support the planning and administration of site operations, ensuring facilities remain safe, functional, and welcoming for all users. Perform other administrative and operational duties as assigned by management. Who Are We Looking For Diploma or Degree qualifications in Business Administration, Real Estate, Property Management, Facilities Management, or related disciplines. Experience in leasing administration, tenancy management, facilities coordination, property management, or administrative support roles will be an advantage. Strong organisational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment. Excellent interpersonal and communication skills, with the ability to build positive relationships with tenants, landlords, partners, and colleagues. Detail-oriented and comfortable reviewing contracts, agreements, and operational documentation. Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint. A proactive and resourceful team player who is willing to learn and contribute beyond their core responsibilities. Someone who enjoys working in a purpose-driven organisation and is excited to be part of building vibrant community spaces across Singapore. A positive and adaptable individual who embraces challenges and enjoys working in a collaborative and dynamic environment.

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