Senior Officer/ Executive, Leasing Admin

About the role

Job Responsibilities 1. Lease Documentation Processing - ACRA search on tenants and prospects - To ensure full execution of documents after tenant's acceptance of Letter of Offer and preparation of Lease Agreements including payments - Assist and support the team to ensure smooth process of lease documentation - including proper filing, liaise and track the execution of lease documents by tenants - Maintain timely submission and update tenants' sales on a monthly basis - Timely update concluded deals, and update COC required documentations 2. Viewing Arrangements - Attend to phone enquiries and making viewing arrangements - Maintaining calendars of team for viewing arrangements - Calculation of area for proposed subdivided units 3. Vacancy Listing - Maintain vacancy listing and agent mailing list, monthly - To send and follow up of prospecting emails to prospects 4. Arrears Management - To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges 5. Tenant's Insurance Policies - To ensure timely follow-up with tenants on updating of Tenants' PL and IAR insurance in accordance to SOP 6. Tenants Related Matters - Arrange for flowers to be sent for tenant's business commencement 7. Procurement - Create purchase requests and ensure payments are timely remitted 8. Contact Database - Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts 9. URA Occupancy Reporting - Reporting of building occupancy in URA portal 10. Any other ad-hoc duties assigned You will also manage the network of property leased from external Landlord - Liaising and following up with external Landlord's Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely. - Liaise with internal stakeholder to renew insurance policies on an annual basis Job Requirements - 1 to 2 years of administration / operations experiences - Able to work in fast paced environment and meet timelines - Well-conversant in Microsoft Office applications (MS Word/Excel) - Details-oriented and quality conscious - Good follow through skills - Pleasant personality and good interpersonal skills - You should have a Diploma/ Degree in Real Estate/Building/Business We regret to inform that only shortlisted candidates will be notified.

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