Sr Administrative Assistant

Requirements

• High school diploma or equivalent
• 4 years of administrative experience
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word)
• Immigration sponsorship is not available for this position
• Bachelor's degree in business or a related field
• 3 years of experience as an Executive Assistant, with at least 2 years supporting leaders within a Fortune 500 organization
• Experience working in large, complex organizations (10,000+ employees)
• Excellent written and verbal communication skills with strong executive presence
• Excellent calendar management and organizational skills
• Demonstrated ability to anticipate needs, prioritize effectively, and problem solve
• Polished grammar, spelling, and attention to detail
• Strong customer focus, professional demeanor, and collaborative mindset
• Flexibility and adaptability in a fast-paced, dynamic environment
• Proven ability to manage sensitive and confidential information with the highest integrity
• Working knowledge of Workday and Concur application platforms
• Working knowledge of SAP and / or OnBase invoice processes
• What's in it F or Y ou:
• Starting on Day 1 : Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!
• The opportunity to take on some of the world's most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
• About Ecolab:

Benefits

Additional Information

Want to build a brighter, bolder future and cultivate your career? Join Ecolab's team and help create a world in which we all thrive. Ecolab is seeking an experienced, professional, and dynamic Sr Ad m inistrative Assistant to join our team in Eagan, MN. As a Sr Administrative Assistant, you'll be at the heart of a dynamic team, supporting Research, Development and Engineering (RD&E) executives and helping drive business success. You'll bring structure, clarity, and energy to every task-whether it's coordinating meetings, managing calendars, or supporting HR, finance, and customer-facing processes. This is your opportunity to grow your career while helping others thrive. How You'll Make an Impact : Proactively manage calendars (Microsoft Outlook) and schedule meetings for multiple executives, including coordination of live / virtual meetings, travel, external advisors' meetings, and multi-participant sessions Coordinate and prepare agendas, correspondence, presentations, and reports with accuracy and attention to detail Handle financial administration, including processing departmental invoices, expense reports, and corporate card reconciliations; track and monitor payments through OnBase Coordinate and oversee domestic and international travel logistics, creating comprehensive itineraries and ensuring smooth execution of travel plans Produce polished deliverables leveraging Microsoft Word, PowerPoint, and Excel Maintain digital and physical records, organize shared files, and ensure compliance with file retention policies Prioritize and manage multiple, competing tasks to deliver high-quality results under tight deadlines Provide general office and team support including supply management, facilities requests, onboarding / offboarding logistics, and technology setup Act as the first point of contact for internal and external stakeholders, including senior leaders, partners, and external parties Exercise sound judgment in managing priorities, handling confidential information, and making decisions Work collaboratively with other administrative support roles, both internal and external Support ad hoc projects and initiatives as assigned Position Details: Location : This is a hybrid position (3 days in office, 2 days remote), working in-person at Ecolab's Schuman Campus in Eagan, MN. Work Schedule : Monday-Friday, 8am-5pm What is Unique About This Role: You'll support senior leadership in a fast-paced, high-impact environment You'll be a trusted partner in both day-to-day operations and strategic initiatives

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