Financial Support Officer for the CMS Experiment (EP-CMS-ORG-2026-120-LD)

Requirements

• Experience in administrative and financial support professional with strong ability to manage orders, invoices, monitor incoming payments, and ensure compliance with organisational administrative procedures.
• Strong ability to support large-scale scientific departments, experiments and multidisciplinary groups through efficient coordination and high-quality service delivery.
• Experience managing processes related to special contributions, events, and operational activities while maintaining accurate information flow.
• Excellent communication, organisational and collaborating skills to support international and multicultural scientific communities.
• Demonstrates a proactive mindset, a commitment to continuous learning and professional growth, and the ability to deliver high-quality work in dynamic and demanding environments.
• Technical competencies:
• Accounting control and analysis.
• Financial reporting and analysis.
• Use of office software packages: mS Office and MS Excel; Power Bi is a plus.
• Customer service: : experience with coordinating meetings and events, a strong plus.
• Use of and web content management system such as WordPress or similar, is an advantage.
• Implementation of administrative processes and procedures.
• Behavioural competencies:
• Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
• Demonstrating Accountability: working conscientiously and reliably; delivering on promises.
• Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
• Solving Problems: anticipating obstacles; assessing alternative solutions in order to have a fall-back plan.
• Communicating Effectively: ensuring that information, procedures and decisions are appropriately documented.
• Language skills:
• Spoken and written both English and French.
• Eligibility and closing date:
• Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States .
• This vacancy will be filled as soon as possible, and applications should normally reach us no later than 05.07.2026 at 23:59 CEST.
• Employment Conditions:
• Contract type: Limited duration contract (2 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
• Working Hours: 40 hours per week
• Job Flexibility: Hybrid
• This position involves:
• A valid driving licence.
• Work during nights, Sundays and official holidays, when required by the needs of the Organization.
• Job grade: 4-5
• Job reference: EP-CMS-ORG-2026-120-LD
• Field of work: Support Services (Finance, HR, Legal, Procurement)
• Benchmark Job Title: Financial Support Officer
• Global Benefits
• A competitive salary (tax free), increasing in line with your years of relevant experience.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERN's comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
• Family, chil

Benefits

Additional Information

Introduction: Join the Resources Management Office in the CMS Collaboration Experimental Physics Department, in the EP-CMS-ORG section and provide a seamless service to the many scientists coming from all over the world. Functions: Monitor the payment of cost-of-living allowances and subsistence for associated members of personnel and follow up the related budget allocations. Coordinate several matters related to contributions to the CMS collaboration, including the issuance of invoices for the full yearly budgets and liaison with representatives of Funding Agencies. Provide administrative support for the management; analyse and follow-up of financial matters related to orders, invoices and payments of various types. Prepare and maintain financial reports, web pages, shared files, and records to ensure accurate and up-to-date information. Manage Project Associate and Experimental Associate contracts in compliance with CERN rules and procedures. Provide administrative support and guidance to all categories of members of personnel, including the organisation of their arrival and departure formalities. Organise, schedule and coordinate meetings, events and related administrative activities. Assist in the preparation, monitoring, and follow-up of budgets requests and allocations, as well as Memoranda of Understanding and specific agreements with institutes joining the CMS collaboration. Ensure the correct application of CERN rules, regulations and administrative procedures in a variety of situations. Act as a back-up to the supervisor during period of absence. Bachelor's Degree or equivalent relevant experience in the field of of Finance and Procurement, Business Administration or a related field. Demonstrated experience in an administrative/financial service in an international environment.

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