Executive Assistant to CEO
External
China Wealth Equipment · SingaporeS$48K–S$54K/yrFull-timeUnknown6d ago
Data AnalysisProcess Improvement
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Responsibilities
- Assist the CEO in managing schedules, meetings, and business appointments
- Organise meetings, prepare meeting minutes, and follow up on action items
- Assist in handling internal communications, reports, and business documents
- Coordinate communication between the CEO and various departments
- Track and follow up on important tasks and projects assigned by the CEO
- Ensure departments execute and complete assigned tasks on time
- Identify delays or execution issues and provide timely feedback
- Prepare regular progress updates and reports for the General Manager
- Coordinate communication and collaboration among departments
- Facilitate problem-solving for cross-functional matters
- Support the improvement of internal coordination processes
- Assist in preparing operational reports and management data analysis
- Monitor key operational indicators (e.g. equipment utilisation, project progress, cost control, receivables)
- Identify abnormalities or operational risks and report promptly
- Assist in implementing company policies, procedures, and management requirements
- Monitor execution effectiveness across departments
- Support management standardization and process improvement initiatives
- Assist in business reception and visitor arrangements
- Support external communication and coordination when required
- Assist in managing contracts, files, and important business documents
- Complete other assignments delegated by the CEO
- Coordinate internal matters on behalf of the CEO within authorised scope
Requirements
- Bachelor's degree or above
- Minimum 2 years of relevant working experience
- Experience as Executive Assistant, Management Assistant, Administrative Manager, or Operations Coordinator in construction machinery, equipment rental, logistics, engineering, or manufacturing industries preferred
- Experience in fast-growing SMEs preferred
- Strong execution and follow-up capability
- Excellent communication and coordination skills
- Good organisational and problem-solving abilities
- Ability to drive tasks and projects to completion
- Data analysis and reporting capability
- Business and cost-awareness mindset
- Ability to work under pressure
- Basic management and operational thinking
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