Assistant Production Coordinator

Responsibilities

• Sales order & job order coordination
• Receive and process Sales Orders (SO), Purchase Orders (PO), and related documents ; verify completeness (part number, revision, moq, pricing, due date, process requirements).
• Create / update work orders / job orders in the ERP system and ensure correct routing (material, machining, surface treatment, cleaning, assembly, etc.).
• Track order status from release to completion; flag missing info or discrepancies early (e.g., drawings, specs, special process).
• Production scheduling & daily coordination
• Assist in preparing and maintaining the daily/weekly production schedule .
• Liaise with production supervisors / planners to confirm capacity, priorities, and sequence of jobs.
• Monitor WIP progress and highlight risks to delivery (machine availability, manpower, material readiness, subcontract lead time).
• Support daily coordination on urgent jobs, expedite requests, and schedule changes.
• Inter-department liaison (Sales / Production / QA / Purchasing / Logistics)
• Act as a coordination point between Sales and Production to align delivery dates and customer expectations.
• Follow up with QA for inspection status, NCR/hold items, and release for shipment.
• Follow up with Purchasing / Stores on material availability, tooling, and consumables required to start jobs.
• Coordinate with Logistics / Shipping on packing requirements, delivery arrangements, and shipment documentation.
• ERP & documentation accuracy
• Maintain accurate, timely updates in ERP (job status, dates, quantities, remarks).
• Ensure documents are properly filed and traceable (PO, SO, DO, inspection records, subcontract DO).
• Support basic reporting: WIP list, overdue jobs, upcoming deliveries, expedite list.
• Customer delivery support (internal-facing)
• Prepare internal updates for Sales on delivery status and issues requiring customer alignment.
• Support preparation of delivery documents (as assigned): delivery order, packing list, labels, etc.
• General admin & continuous improvement support
• Support coordination meetings (notes, action lists, follow-ups).
• Identify recurring coordination issues (missing info, repeated delays, process bottlenecks) and suggest improvements to workflow/checklists.
• Reporting line / working relationships
• Reports to: Operations Manager and Management
• Works closely with: Production, QA, Purchasing, Stores, Logistics, Sales/Customer Service
• KPIs (optional)
• On-time update of schedule and job status in ERP
• Reduction in overdue jobs due to coordination gaps
• Response time to internal queries (Sales/Production)
• Accuracy of SO/WO data entry and documentation completeness
• Job Type: Full-time
• Education:
• Local Polytechnic Diploma (Preferred)

Requirements

• Production management: 1 year (Preferred)

Additional Information

*Candidate must attach recent photo with resume. Support production planning and coordination by ensuring sales orders are accurately processed , production schedules are updated and communicated , and cross-team follow-ups (production, QA, purchasing, logistics, and sales) are done promptly to meet customer delivery commitments.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at ALUPUTER INDUSTRIAL PTE LTD? Share your experience