Compliance Specialist (EU Labeling and Product Notification)

Responsibilities

• Conduct thorough label reviews across all product categories to ensure full compliance with EU labeling requirements (ingredients, allergens, nutrition declarations, claims, country of origin, etc.)
• Manage product notification submissions to EU member states across relevant portals and systems (e.g., CPNP for cosmetics, EFSA novel food notifications, national food supplement notification portals)
• Work on improving internal tools and optimize notification efficiency for existing and new products/ suppliers
• Maintain and manage an organized internal database of label versions, submission records, and approval statuses by market and product
• Collaborate closely with the EU Compliance Specialist and Sustainability Specialist to align labeling with regulatory and sustainability requirements
• Liaise with marketing, design, and product development teams to communicate labeling requirements early in the product lifecycle
• Ensure all product documentation (COAs, safety assessments, GMP records) is accurately filed and associated with the correct product notifications
• Support fulfillment center compliance by ensuring traceability documentation and labeling are aligned
• Track regulatory deadlines and renewal requirements for product notifications across all active EU member states
• Monitor evolving EU labeling legislation and update internal templates and SOPs accordingly

Requirements

• 3-5+ years of experience in EU product labeling and regulatory submissions
• Hands-on experience with EU notification portals (e.g., CPNP, eProcedure, national supplement portals)
• Strong attention to detail and ability to manage a high volume of products and submissions simultaneously
• Familiarity with EU labeling regulations including Regulation (EU) 1169/2011, EC No 1223/2009, and relevant supplement and novel food frameworks
• Proficiency in document management systems and compliance tracking tools
• Excellent organizational and communication skills; English fluency required, additional EU language(s) a strong asset
• Equipment Knowledge:
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with Google Business Suite (Gmail, Drive, Docs, Sheets, Forms) preferred
• Education Requirements:
• Bachelor's degree in Regulatory Affairs, Life Sciences, Food Technology, or a related field
• #LI-ME1
• Staffing Agency Submission Notice
• About iHerb
• iHerb is on a mission to make health and wellness accessible to all. We offer Earth's best-curated selection of health and wellness products, at the best possible value, delivered with the most convenient experience.
• Our vision is to become the #1 destination for health and wellness across the world.
• With a passion for wellness and a mind for innovative solutions, iHerb team members share a vision for a healthier world that drives them each day. Our 5 Shared Values unite our global team:
• Focus on the Customer - Empower Our People - Be Entrepreneurial & Pivot Quickly -
• Embrace Diversity & Inclusion - Strive for Simplicity
• iHerb Benefits
• iHerb is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. iHerb provides

Benefits

Additional Information

Job Summary: The Compliance Specialist (EU Labeling and Product Notification) will be responsible for the end-to-end management of product labeling compliance and regulatory notification submissions across EU member states. This highly detail-oriented role ensures that all products are accurately labeled and properly registered prior to market entry.

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