Administrative Assistant / Admin Clerk

About the role

- Provide secretarial support to the General Manager ( Sales ) and Sales Manager such as scheduling of meetings, taking minute of meeting and other admin support. - Assist the Sales Representatives to prepare sales contracts/agreements for the clinics. - Prepare daily and monthly Sales reports for the Management. - Follow-up with individual Sales Representative on their sales target achievement and prepare Sales Target list to immediate superior. - Calculate sales commission, incentives and entertainment expenditure for approval. - Update sales prospect list and user list with new prospect or user given by Sales Representative. - Update the sales commission plan on a bi-annual basis for all the Sales Representative. - Update competitor price listing after survey by Sales Representative. - Prepare sample request form to Supply Chain to draw samples and update and file sample form after collection. - Prepare project costing form for private label products. - Arrange gifts and e-cards to clients during festive period (Chinese New Year, Autumn Festival and Christmas). - Prepare birthday proposal for clients by Sales Representative for approval. - Manage all product brochures and ensure that stocks are replenish when low. - Handle all orders of stationery, business card and office supplies for the Sales department. - Update and print price list for respective Sales Representatives. - Any other ad-hoc duties or projects as and when assigned by immediate superior. - Generate daily sales invoices.

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