Contract Manager

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Position Summary The Department of Commerce's Office of Neighborhood Economic Development (ONED) team seeks a detail-oriented, solutions-driven Contract Manager to join the ONED team. This exempt role is responsible for supporting the department's contracting processes and executing administrative contracting functions. The Contract Manager will play a critical role in optimizing workflows, enhancing internal controls, and ensuring timely contract execution and compliance. This position serves as a key liaison between program staff, vendors, and internal City departments, while also supporting broader initiatives in project management, change management, and operational efficiency. The ideal candidate is a strategic thinker with strong technical knowledge of contract administration, public sector finance, and internal process improvement. Essential Functions Oversee end-to-end contract lifecycle management, including Request for Proposals processes, planning, scope and budget development, document preparation, and compliance monitoring. Serve as primary liaison with Procurement, Law, Finance, and program teams to ensure contracts are executed in a timely and compliant manner. Participate in the development and implementation of contract policies and procedures with quasi-City agencies such as Philadelphia Authority for Industrial Development Monitor vendor deliverables and contract timelines to minimize delays and maintain audit readiness. Ensure accurate and consistent use of City contract systems, including the Automated Contract Information System (ACIS), and maintain organized contract records. Identify bottlenecks in current contracting and administrative workflows and implement process improvements. Lead or support process mapping, documentation of standard operating procedures, and other initiatives that enhance internal efficiency and transparency. Partner with leadership and cross-departmental teams to manage organizational change, including training and communication strategies. Prepare reports; Help develop and implement performance tracking tools related to contracts and administrative operations. Maintain contract, audit, and procurement schedules to support internal controls and timely reporting. Research and compile data for reports and presentations on departmental financial activity and vendor engagement. Competencies, Knowledge, Skills and Abilities Strong understanding of contract development, execution, and compliance in a public or nonprofit setting. Knowledge of municipal procurement regulations, city cost principles, and financial systems. Experience with process improvement, change management, or workflow optimization initiatives. Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint. Ability to interpret budgets, invoices, and financial data accurately and efficiently. Excellent communication, project management, and organizational skills. Ability to manage competing priorities in a fast-paced, mission-driven environment. Strong coordination skills with the ability to work across multiple departments, stakeholder organizations, and the public. Values and encourages diversity of thought, background, and perspective. Helpful, respectful, approachable, and team-oriented, building strong working relationships and a positive work environment. Receptive to constructive feedback and embraces positive change. Ability to work independently in a fast-paced, dynamic work environment. Bachelor's degree preferred, ideally in public administration, business, finance, or a related field. Three years of progressively responsible experience in contract management, administrative operations, or public sector finance required. Equivalent combinations of education, certification, and relevant experience will be considered. Familiarity with public procurement and city government processes is a plus. Project management or process improvement certifications (e.g., PMP, Lean Six Sigma, Prosci) are desirable but not required. OR any equivalent combination of education and experience determined to be acceptable by the Deputy Director of Commerce. TO APPLY: Interested candidates must submit a cover letter, resume, and references. Salary Range: $60,000 - $75,000 Discover the Perks of Being a City of Philadelphia Employee: Transportation : City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, Cit

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