Internals Only: HR Project Specialist

About the role

The HR Project Specialist supports the successful delivery of People and Culture priorities by managing and contributing to HR projects and initiatives across the organisation. The role works closely with HR Centres of Excellence (CoEs), HR Business Partners, and HR Services to translate strategies, frameworks, and policies into practical implementation. The role contributes to the development, implementation, and improvement of HR processes, systems, and ways of working, ensuring that CoE-designed solutions are effectively adopted and embedded across the organisation to support employee experience, service quality, and organisational effectiveness. What you will do: This role sits within the People and Culture function and supports the delivery of HR projects and organisational initiatives across War Child Alliance. It works across HR Centres of Excellence, HR Business Partners, HR Services, IT, and managers to ensure coordinated implementation of HR priorities and effective adoption of new processes, systems, and frameworks. Manage assigned People and Culture projects and initiatives, acting as project lead, developer, implementer, or delivery support as required. Translate HR CoE strategies, policies, and frameworks into practical project plans, implementation steps, and deliverables. Provide practical technical HR support across topics such as compensation and benefits, duty of care, employee engagement, employee relations, HR policies and frameworks, HR systems, people data, and reporting. Support the planning, coordination, and delivery of HR projects, ensuring clarity on scope, timelines, roles, and expected outcomes. Track project progress, milestones, risks, and dependencies, and support timely resolution of issues. Work with HR Business Partners to understand business needs and ensure CoE solutions are applied in a way that fits organisational and contextual requirements. Coordinate stakeholder communication, ensuring updates, decisions, and changes are clearly shared and understood. Support the development of project documentation, including plans, process maps, templates, guidance materials, and communication products. Contribute to change management and implementation activities, including stakeholder engagement, communication, training support, and adoption follow-up. Support the evaluation and improvement of HR processes, systems, and frameworks, identifying opportunities for simplification, standardisation, and improved user experience. Ensure that project activities align with organisational priorities, policies, and War Child's values, including safeguarding, inclusion, and duty of care. ROLE-SPECIFIC OR CONTEXT RESPONSIBILITIES This role operates within a Centre of Excellence (CoE)-aligned HR model and focuses on bridging the gap between HR strategy and implementation. HR CoEs are responsible for developing best practices, frameworks, and specialised expertise, while HR Business Partners align these with organisational needs and HR Services ensure operational delivery. Within this model, the HR Project Specialist plays a key role in ensuring that CoE-developed solutions are translated into practical, scalable, and well-implemented initiatives across the organisation. The role requires the ability to work across functions, manage competing priorities, and support implementation in a way that balances consistency with contextual relevance. Education Relevant qualification or equivalent experience in human resources, business administration, organisational development, project management, or a related field is desirable. Experience Managed, coordinated, or supported projects or initiatives involving multiple stakeholders Worked with HR teams, Centres of Excellence, or functional specialists to deliver HR initiatives or process improvements Supported implementation of HR policies, frameworks, systems, or organisational change initiatives Used project tools, trackers, or systems to organise work, monitor progress, and manage timelines Prepared documentation such as plans, process descriptions, reports, or communication materials Coordinated activities across teams or functions, ensuring clarity on roles, timelines, and deliverables Contributed to change initiatives, system implementations, or process improvements Worked in an international, matrixed, or values-led organisation is desirable Languages Fluency in English is required for this role. Additional languages may be useful depending on stakeholder groups and organisational context, for example Arabic, Dari, French, Spanish, or Ukrainian (Technical) Knowledge Knowledge of HR processes and employee lifecycle practices Understanding of HR operating models, including Centres of Excellence, HR Business Partnering, and shared services Understanding of project coordination, planning, and stakeholder alignment Understanding of HR topics such as employee relations, engagement, policies, systems, or data Ability to organise work, manage multiple p

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