Division Administrator - Plastic Surgery and Vascular Surgery

Benefits

Additional Information

The Division Administrator consults, advises, and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting and management, research management, budget development and monitoring, operations, physical plant maintenance and space planning, human resources management, and all components of the Department's mission. Provides staff supervision while promoting a diverse, equitable and inclusive culture. Ensures compliance with VCU and VCUHS policies and procedures. The Division Administrator works closely and in collaboration with different Divisions, physicians, advanced practice providers, staff, and VCU and VCUHS management and administrative personnel to resolve problems, workflow issues, customer service issues, human resource issues and to implement new initiatives, policies, programs, etc. The Division Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The position ensures that clinical operations are sound and efficient, educational programs meet regulating body requirements, and all grants and contract awards are implemented. Reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. Reporting to the Department Administrator, the Division Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. Essential Job Functions Clinical Operations: Works with division chiefs and other leadership to optimize the physician and advanced practice provider practice, including both outpatient and inpatient. Duties include but are not limited to: Develops business plans to increase outreach and grow market share. Collaborates with ambulatory, procedural, and inpatient clinical leadership to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with ambulatory, procedural, and inpatient teams to ensure appropriate clinical coverage. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Works with respective program directors to incorporate house staff into the care model for patients. Promotes and assists in departmental marketing efforts. Human Resources Management: Manages, supervises, and directs assigned administrative and support staff to include determining staffing needs, recruitment, hiring, work assignments, completing and providing input on performance evaluations, disciplinary/corrective action and employee training and development. Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the division /department. Participates in faculty and advance practice provider recruitment for the Department which includes developing pro-forma to assess financial and program impact of new faculty and services. Responsible for recruitment, advertising, hiring and relocation of new faculty and advanced practice providers. Oversees onboarding new faculty and advanced practice providers, handles, and verifies contracts and agreements, and works in collaboration with MCVP and VCU Human Resources in the administration of the annual faculty salary process. Other duties include but are not limited to: Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Prepares and coordinates all required human resources paperwork. Ensures responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system. Responsible for oversight and compliance for education programs in the specialty for which the Division administrator oversees. Financial Management: Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Oversees all financial aspects of the division(s) to include travel, accounts receivable, and purchasing. Duties include but not limited to: Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs.

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