Finance Administrator - Clinical Trials

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Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Accounting, Level A Job Title Finance Administrator - Clinical Trials Department Finance Team | Providence Health Care Research Institute | Faculty of Medicine Compensation Range $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date June 25, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date January 31, 2027 Six month position for leave replacement. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary To manage operating and research financial activities, including clinical trials for the HLI Clinical Core mainly held at Providence Research (PR), the University of British Columbia, Providence Health Care and other affiliated institutions. The unit consists of research scientists, faculty members and trainees and staff and research personnel. In conjunction with the Finance Manager of Providence Research, manages project grants, research accounts and contracts by overseeing all expenditures, transferring of funds as necessary, evaluating financial priorities, overseeing the maintenance of internal records, and reconciling the financial services ledger sheets including resolving any discrepancies. The role ensures compliance with institutional and granting agency requirements, assists with budget development and monitoring, and prepares financial reports and reconciliations. The position works independently within established guidelines and collaborates with Principal Investigators (PIs), research teams, and finance staff to maintain accurate financial records and support the effective management of research funds. Organizational Status Reports to the Providence Research Finance Manager. Works closely with the HLI Clinical Research Core Manager and respective Respiratory Medicine Principal Investigators. Work Performed Interprets and monitors financial policies and procedures established at PR, UBC, PHC and other affiliated institutions and the granting agencies that affect the use of grant funds, and ensures compliance with Revenue Canada and PR/University's regulations. Responsible for budget preparation for providing orientation and training investigators and staff with regards to financial administration of grants and contracts. Manages deficits that may result from research operations. This would include proactively avoiding deficits and should they occur assists with mitigation strategies. Responsible to prepare and submit invoices to sponsors and CROs according to contract terms. Responsible to reconcile sponsor payments and resolve payment discrepancies or delays. Monitors patient visit accruals and reconcile payments against enrolled participants and completed visits. Ensure proper reconciliation of all expenses and revenue at end of study that final invoices and close-out payments can be issued in timely manner. Responsible for preparing regular timely reports for the research manager Principal Investigator(s) (PI) pertaining to financial activities, actual vs. budgeted reports, etc. using UBC Workday and/or PHC, PR systems. Responsible for preparing financial reports for the Principal Investigator(s). Ensuring that expenditures comply with granting agencies policies and terms of conditions. Responsible for keeping individual PI's up to date on their financial status assisting PIs with budget forecasting and management. Preparing financial and budgetary reports for the Finance Manager. Analyzing financial statements and reconciliation of UBC, PHC, PR and Foundation accounts. Participating in evaluating and making recommendations for cost reductions with the unit. Managing the overall receiving and processing of invoices and cheques. Opening and closing of new accounts as required. Responsible for maintaining all financial records. Preparing the financial information needed for completion of grant applications. To support in developing develop efficient methods and procedures. To provide support to PR finance team as needed. Consequence of Error/Judgement The impact if errors are very high and could seriously jeopardize the loss of grant awards if policies and procedures are not followed. Shortage of Budget forecast

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