Strategic Meeting Planning Specialist

Requirements

• High School Diploma or equivalent with 4+ years of relevant experience in meeting or event planning or equivalent experience -OR-
• Associate's Degree with 2+ years experience -OR-
• Bachelors Degree with 1+ year experience
• Excellent communication and collaboration skills, with the ability to liaise effectively with cross-functional teams
• Detail-oriented with strong organizational skills to manage multiple programs simultaneously
• Ability to think strategically and adapt to changing program needs and industry trends
• CMP (Certified Meeting Planner, HMCC (Healthcare Management Compliance Certificate)
• Systems experience such as SFDC, CVENT, Concur, Hotel & Vendor contracting experience
• Budget and vendor management experience
• Project management experience
• Strong planning, negotiating, organizational and time management skills
• Strong with Microsoft Office (Word, Excel, PowerPoint and OneNote) tools
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A). .
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
• Physical Job Requirements
• The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
• U.S. Work Authorization & Sponsorship
• At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterpri

Benefits

Additional Information

We anticipate the application window for this opening will close on - 13 Jun 2026 At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We're working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. Why Join Us: At Medtronic, we are dedicated to advancing healthcare solutions that improve lives. In this role, you will play a critical role in delivering and planning impactful events and programs that enhance our educational outreach and strengthen our brand presence. A Day in the Life: In compliance with Medtronic policies and relevant regulations, plans and organizes internal and external business-related meetings, symposiums, conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques). Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses. Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to space set-up, food and beverage, arrangement of air and ground transportation, passport and VISA clearances. Selects, books and coordinates AV / Production and Auxiliary Technical Services (e.g., mobile applications, augmented/virtual reality applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings. Facilitates attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests). Generates, analyzes and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.

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