Resource Manager
External
Attivopartners · Multiple CitiesFull-timeOn-site1mo ago30+ days old, may be filled
Capacity PlanningDocumentationForecastingHubSpotLeadershipLLMs
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Responsibilities
- Staffing & Allocation
- Manage end-to-end staffing for ~200 consultants across active client engagements.
- Match consultants to projects based on skills, experience, development goals, and availability.
- Maintain a real-time view of who is on what, for how long, and at what capacity.
- Partner with engagement leads and Partners to forecast staffing needs 4-8 weeks out.
- Resolve staffing conflicts and bottlenecks proactively before they become escalations.
- Utilization & Capacity Planning
- Own firm-wide utilization metrics; track, report, and drive accountability against targets.
- Identify under- and over-utilized consultants and rebalance assignments accordingly.
- Build and maintain dashboards and reporting cadences for Partners on staffing and utilization health.
- Surface capacity gaps and inform hiring forecasts in partnership with Talent and Finance.
- Wrangle and transform large, messy data sets from multiple sources into clean, presentable metrics and visuals that drive decisions.
- Operational Excellence & Cross-Functional Partnership
- Build and continuously improve staffing processes, tooling, and documentation
- Partner closely with Finance to align on utilization metrics, billable hour definitions, revenue forecasting, and margin health-ensuring staffing decisions are grounded in the numbers that matter
- Partner closely with Business Development to understand the incoming pipeline, anticipate staffing needs from deals in flight, and flag capacity constraints before they impact close decisions
- Collaborate with Talent on workforce planning, hiring forecasts, onboarding, and offboarding
- Systems, Tools & Process Optimization
- Build and maintain simple, effective systems (trackers, dashboards, workflows) to improve visibility and organization
- Utilize tools such as Google Sheets, Monday, Hubspot, modern AI tools (LLMs, custom agents, automations) or similar platforms to manage work
- Identify inefficiencies and proactively implement improvements
- Continuously explore ways to use technology to streamline administrative and operational work
Requirements
- 5+ years of experience in resource management, staffing, practice operations, ideally within consulting, professional services, or a high-growth startup.
- Demonstrated ability to manage staffing or operations for a team of 100+ professionals.
- Strong analytical and operational instincts: c
Benefits
Collaborative Environment: Work alongside a talented team with extensive experience in venture-backed companies. At Attivo, we believe in teamwork and value the unique insights and creativity each member brings.Culture of Growth: We thrive on the challenges presented by diverse and exciting clients, offering unparalleled learning and professional development opportunities.Mentorship and Training: We are committed to nurturing talent and providing ongoing mentoring and training to help you grow personally and professionally.Flexibility: We understand the importance of balance and are dedicated to maintaining a culture that supports your career and personal life.Our Values:Lasting Relationships: We build solid and enduring connections with our clients and team members.Data-Driven Insights: We leverage data to drive intelligent decisions and impactful results.Growth-Focused Mindset: We embrace opportunities for continuous improvement and innovation.Collaboration-First: We prioritize teamwork and believe the best solutions come from working together.Culture-Conscious: We foster a supportive and inclusive culture where everyone can thrive.Join us at Attivo Partners and be part of a team that's shaping the future of finance and accounting for startups. Let's grow together!Role OverviewHealth insuranceRemote work options
Additional Information
Join the Rapidly Growing Team at Attivo Partners! Are you dedicated to excellence and eager to advance your career? Passionate about technology and startups? Excited to work with some of the most innovative early-stage companies in the world? If so, Attivo Partners is the place for you! Why Attivo? Attivo Partners is a fast-growing full-service finance and accounting consulting firm headquartered in San Francisco, with a presence in major startup hubs across the US. Our remote teams specialize in providing fractional CFO and accounting services to venture-backed emerging growth clients, supporting their journey from inception to over $50M in revenue.
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