Admin Business Partner, Greater China Wealth

About the role

We are seeking an experienced and highly organized Admin Business Partner to support senior leadership in a fast-paced, dynamic environment. The ideal candidate will be a proactive, resourceful, and detail-oriented professional with excellent communication skills, capable of managing multiple priorities while ensuring smooth day-to-day operations.

Responsibilities

• Executive Support:
• Provide comprehensive administrative support to Manager and team
• Manage calendars, appointments, and meetings, ensuring efficient time management and prioritization.
• Coordinate complex travel arrangements, including flight bookings, accommodation, and itineraries.
• Anticipate unexpected events that may interrupt travel plans or meetings
• Prepare and edit correspondence, presentations, reports, and documents for internal and external stakeholders.
• Input and log appointments, meeting notes and external contact information in CRM system
• Handle confidential information with discretion and professionalism.
• Expense processing for coverage team in a timely and accurate manner
• Internal and External Stakeholder Coordination:
• Coordinate communication with business partners to facilitate smooth interactions.
• Ensure each meeting is equipped with video conferencing, catering, relevant materials where required.
• Execute complex meeting and travel schedules for high profile internal and external stakeholders who work alongside senior Partners
• Additional Duties:
• Handle personal administrative tasks for senior executives as required.
• Maintain a high level of professionalism and adhere to company policies and confidentiality standards.

Requirements

• Experience: 10+ years of experience as an Executive Assistant, preferably in a financial services, private equity, or funds management environment.
• Bachelor's degree or equivalent experience preferred.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills and is proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and proactively, anticipating needs and taking initiative.
• Familiarity and confidence working with IT infrastructure i.e. video conferencing, expense related platforms.
• Thrives and excels in both independent and collaborative work environments, effectively balancing autonomy and teamwork with peers
• Professional demeanor and strong interpersonal skills.
• Ability to adapt to a fast-paced and ever-changing environment displaying a calm and friendly disposition.
• High level of discretion, integrity, and the ability to handle sensitive information. Have strong time management skills with the ability to prioritize and execute tasks effectively.
• A collaborative team player who displays a positive and supportive approach to their work environment and peers
• Proficient verbal communication skills in English, Cantonese and Mandarin

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