Request for Proposal Global Payroll Solution

About the role

REQUEST FOR PROPOSAL GLOBAL PAYROLL SOLUTION Table of Content Executive Summary Background and Context Scope of Services and Requirements Instructions for tenders Legal and Compliance Requirements Annex A: Bidder Information Form / Identification Form Executive Summary SOS Children's Villages International (SOS CVI), the world's largest non-governmental organization focused on supporting children without parental care or at risk of losing it. SOS CVI is currently undergoing a General Secretariat (GSC) Transformation, moving towards globally distributed teams operating across multiple locations, legal entities, and labor-law contexts. This evolution requires robust and compliant operational frameworks and systems capable of functioning effectively across diverse legal and administrative environments, while upholding safeguarding principles and organizational standards. In this context, SOS CVI invites qualified service provider(s) to submit proposals for the provision, implementation (where applicable), and operation of a future-fit global payroll solution and related payroll administration services. SOS CVI welcomes proposals from providers offering global payroll coverage across all relevant SOS CVI legal entities and jurisdictions in scope. At the same time, SOS CVI is also open to proposals from continental or regional payroll providers with strong expertise in specific geographic areas, for example Europe or Africa or other relevant regions. The objective is to reduce fragmentation in the current payroll landscape, strengthen statutory compliance and audit readiness, and improve visibility and reporting across payroll operations in scope. This procurement offers the selected provider(s) an opportunity to partner with SOS CVI during a significant organizational transformation and to support payroll service delivery across a globally distributed workforce. SOS CVI values long-term, reliable vendor partnerships with strong compliance, governance, and reporting capabilities, and welcomes proposals that combine operational excellence with scalable delivery models. Scope of the RFP This RFP covers payroll processing and payroll administration services, including locally compliant payroll delivery, statutory compliance support, reporting and auditability features, transition/implementation support, and secure data exchange or possible integration with relevant SOS CVI systems, where applicable. Where relevant, proposals may include Employer of Record (EoR) services or equivalent locally compliant arrangements for jurisdictions where SOS CVI does not have a legal entity. Workstreams related to job architecture, grading frameworks, and global rewards are out of scope for this procurement. Service coverage and delivery model Depending on the jurisdiction, required services may include (i) payroll processing and administration for jurisdictions where SOS CVI has an established legal entity, and/or (ii) EoR services for jurisdictions where SOS CVI does not have a legal entity or where such a model is required. The current workforce footprint (locations and FTE) and the indicative legal entity / non‑legal entity distribution are provided in Annex A and Annex B respectively. Key Objectives The intended outcome of this procurement is to establish a payroll solution and service model that supports compliant payroll delivery, strengthens statutory compliance, improves standardization and controls, enhances reporting and transparency, and provides a scalable foundation that can adapt to SOS CVI's evolving organizational footprint. Approach and Timeline The selected provider(s) should be able to support a phased and scalable transition to the target payroll operating model across jurisdictions in scope. The proposed solution and delivery model must reflect relevant good practice and ensure compliance with applicable labor, tax, and data protection requirements, while aligning with SOS CVI safeguarding principles and organizational standards. Further operational and technical details will be validated with shortlisted provider(s) during subsequent stages of the procurement process. Key dates are: RFP issued: 29 May 2026 Deadline for bidder questions: 12 June 2026 (17:00 CET) Proposal submission deadline: 26 June 2026 (17:00 CET) 1. Background and Context 1.1 About SOS CVI SOS Children's Villages (SOS CVI), founded in 1949, is a global non-governmental organisation supporting children and young people without parental care, or at risk of losing it. As a federation of 136 national associations, SOS CVI works in more than 2,000 programme locations worldwide with the vision that every child belongs to a family and grows up with love, respect and security. Further information is available at: https://www.sos-childrensvillages.org/. 1.2 Transformation and Payroll Context SOS CVI is currently undergoing a General Secretariat Transformation, moving towards a more globally distributed operating model. This shift requires payroll se

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