Office & Culture Coordinator

About the role

Picogrid is a leading venture-backed defense technology company founded to bridge the decades-long gap between modern technology and the critical demands of national security. Today, we're building the essential infrastructure to unify sensors, autonomy, and operators with our technology deployed in active operations around the world. Our mission is to deliver an operational advantage to secure the United States and its allies. The people building Picogrid's technology do some of the most demanding work in the defense industry. The Office & Culture Coordinator exists to make sure the environment they come to every day reflects that - a space that energizes the team, runs without friction, and makes people genuinely glad to show up. This is a highly visible, people-first role at the heart of daily life at Picogrid's El Segundo headquarters. You'll own the physical experience of the office from the moment someone walks in to the moment they leave - ensuring the space is welcoming, well-run, and stocked with everything the team needs. You'll coordinate the facilities and vendors that keep our building operating smoothly, manage our food and catering program, and drive the culture moments and morale initiatives that make Picogrid more than just a place to work. This role is for someone who is genuinely energized by taking care of people. You notice what's missing before anyone else does. You go out of your way to make someone's day better. You hold the bar high on the details because you know that the small things add up to a great environment - and a great environment helps a great team do their best work.

Responsibilities

• Own the front desk and access experience - be the first face people see when they walk through the door; warmly welcome visitors, candidates, vendors, and new hires; manage check-ins and enforce visitor compliance and access control procedures with professionalism and care
• Run the kitchen and food program - keep the kitchen fully stocked and running smoothly; coordinate catering for team lunches, all-hands meetings, and special occasions; manage vendor relationships, track dietary accommodations, and make sure food is never the reason someone's day is worse
• Keep shared spaces exceptional - own the daily readiness of conference rooms, common areas, and workspaces; ensure rooms are clean, properly configured, and A/V-ready before every meeting; maintain a standard of quality throughout the office that reflects who Picogrid is
• Drive company morale and culture - plan and execute team events, celebrations, and culture moments that bring people together and reinforce what makes Picogrid special; bring your own ideas and enthusiasm to making the office an environment people are proud to be part of
• Manage office supplies and vendor invoicing - own inventory, place orders proactively, track spending, and process vendor invoices in coordination with Finance so operations never stall on logistics

Requirements

• You find genuine satisfaction in making things better for the people around you. An empty snack cabinet or an unprepared conference room doesn't just bother you - you fix it before anyone notices.
• You bring warmth and energy to every interaction. Whether it's a new hire's first day or a visitor's first impression of Picogrid, you make people feel welcome and well taken care of.
• You're proactive, not reactive. You order supplies before they run out, schedule vendor maintenance before things break, and think two steps ahead so the team never has to.
• You care about morale. You understand that culture isn't built in big moments alone - it's built in the daily accumulation of a space that works, food that's there, and someone who remembered the details.
• You're hungry to grow and bring energy to everything you do. You're early in your career and see this role as an opportunity to build something meaningful, not just maintain the status quo.
• You're kind. Genuinely, consistently kind - to the team, to vendors, to visitors, to everyone.
• Required Qualifications
• 1-3 years of experience in office coordination, hospitality, facilities, administrative support, or a related role
• Warm, professional interpersonal style - the kind of person people are glad to see when they walk in
• Highly organized with strong attention to detail and the ability to manage multiple priorities without dropping the ball
• Comfortable coordinating with vendors and contractors - able to communicate clearly, follow up persistently, and hold people accountable
• Proficiency in standard productivity tools (Google Workspace or Microsoft 365, Slack, calendar management)
• U.S. Person status required for access

Benefits

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at picogrid? Share your experience