Administrative Assistant 2

About the role

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com . Job Description Summary: The Administrative Assistant 2 provides routine administrative and secretarial support as directed, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, process expense reimbursement requests. Completes routine tasks under moderate supervision Job Description: Duties/Responsibilities - Answering and screening telephone calls - Prepare reports, meeting minutes and correspondence. - Create and edit documents, spreadsheets and presentations. - Schedule coordination, arrange appointments and itineraries. - Coordinate meetings, travel, conference calls, and complete expense reports - Maintain general office supplies and order project materials - Coordinate incoming / outgoing mail and packages - Coordinate clearance/badge requests - Ensure required internal paperwork/documents are maintained for audit compliance - Coordinate internal moves and facilities rearrangement, maintenance, and custodial requests - Performs other duties as assigned - Place P-Card orders for various materials - Tracking Capital expenditures (Equipment, facilities upgrades, etc.) - Acting as timesheet proxy for department staff

Requirements

• Highly proficient administrative support skills and office applications skills (Microsoft Word, PowerPoint, Excel)
• Highly proficient in all communication skills (phone, verbal and written)
• Ability to handle sensitive information and situations with poise and professionalism
• Ability to proofread and edit written documents
• Strong organizational, coordination and judgment skills
• Education
• High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred
• 3-5 years administrative assistant experience required
• Additional Job Description:
• Connect With Draper for Future Opportunities! If you don't find the right posting in our Career Opportunities, you may submit your resume for future consideration.
• Job Location - City:
• Cambridge
• Job Location - State:
• Massachusetts
• Job Location - Postal Code:
• 02139-3563
• The US base salary range for this full-time position is

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