Project Support Assistant

Responsibilities

• Administrative & Business Support
• Provide day-to-day administrative support to the Business Unit management and project teams.
• Organise and coordinate meetings, workshops, and internal reviews.
• Prepare agendas, invitations, meeting logistics, and conference room bookings.
• Draft, issue, and follow up on Minutes of Meetings (MoMs) and action trackers.
• Manage calendars, appointments, and scheduling activities for management when required.
• Support preparation and formatting of presentations, reports, and internal documents.
• Maintain organised filing systems and document repositories.
• Procurement & Purchasing Support
• Support the procurement and purchasing process for Business Unit needs.
• Raise purchase requests and follow up procurement workflows in internal systems.
• Coordinate with suppliers, procurement teams, and finance departments.
• Track purchase orders, invoices, and delivery status.
• Ensure administrative compliance with internal purchasing procedures.
• Travel & Logistics Coordination
• Organise business travel arrangements including transport, accommodation, visas (if applicable), and logistics.
• Prepare travel itineraries and support expense claim administration.
• Coordinate visitor arrangements and meeting logistics for internal and external stakeholders.
• Project Coordination Support
• Support project managers with administrative project coordination tasks.
• Maintain action logs, trackers, and follow-up lists.
• Assist with planning meetings and coordination between different stakeholders.
• Support monitoring of deadlines and deliverables.
• Contribute to improving internal administrative and project support processes.
• Essential
• Previous experience in an administrative support, project coordination, office management, or assistant role.
• Good organisational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work independently and manage priorities effectively.
• Attention to detail and reliability in handling administrative tasks.
• Desirable
• Experience working in project-driven or engineering environments.
• Familiarity with procurement or purchasing processes.
• Experience supporting senior management or project teams.
• Knowledge of document management or project management tools.
• Personal Attributes
• Proactive and solution-oriented mindset.
• Professional and service-oriented attitude.
• Strong interpersonal and coordination skills.
• Ability to maintain confidentiality where required.
• Flexible and adaptable in a fast-paced environment.
• This role is Part-time, 20hrs per week. Working pattern can be discussed.
• The successful candidate will need to attend the Bristol office in Aztec West. Hybrid arrangements may be considered depending on business need.
• Security clearance will be required for this role.
• Ability to travel Assystem offices and customer sites within UK.
• Bring your unique contributions and help us shape the future!

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