Executive Assistant

About the role

Full-time, Fixed Term until December 2026 Salary Level HEW 6 ( + 17% Superannuation and Flexible Working Arrangements Based on the Melbourne CBD campus, however, may be required to work and/or be based at other campuses of the University. About You At the College of Vocational Education (VE), we are dedicated to supporting our Senior Leaders in driving strategic initiatives. We are seeking a highly organized and proactive Executive Assistant to join our team. In this role, you will provide essential administrative support, including diary management, email oversight, document administration, and coordination of meetings and teleconferences. Your attention to detail will be critical in servicing committees, taking minutes, and organizing events. As the first point of contact for communication with our Senior Leaders, excellent communication skills and a client-focused approach are vital. We value collaboration and teamwork, and you will help foster a supportive and proactive environment. We are looking for someone who is tech-savvy, particularly with Outlook and Office 365, and can adapt quickly to new tools. A flexible working style and strong multitasking abilities will enable you to thrive in our fast-paced setting. If you are passionate about supporting leadership and contributing to our organization's success, we invite you to join us! To be successful in this position, you'll have / you'll have as a minimum: Demonstrated experience in a senior administrative/operations/project support role with the ability to work proactively and autonomously. Highly developed organisational and planning skills, with a high level of attention to detail and the ability to prioritise tasks. Demonstrated capacity to work independently, show initiative and exercise discretionary judgment. A knowledge and understanding of the tertiary education sector. Proven ability to liaise constructively and effectively with a wide range of stakeholders on complex, sensitive and confidential issues. Ability to draft correspondence of a very high standard to internal and external stakeholders. Demonstrated high level of computer literacy including word processing; presentation software (e.g.PowerPoint); email, internet and electronic document management databases and ability to manage electronic and paper-based filing systems including TRIM Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. To Apply Please submit your CV and covering letter addressing your interest and suitability for this position by clicking on the 'Apply' link at the top of this page. For further information about this position, please see the Position Description hyperlinked below or contact Diana (Talent Acquisition) via email diana.ruiz@rmit.edu.au . PD - Executive Assistant Applications Close: 2 July 2026 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. In line with RMIT University's commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence . Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT's safety obligations. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers. We are a Circle Back Initiative Employer - we commit to respond to every applicant.

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