Administrative Assistant (Office of Student Involvement)

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Welcome to Career Opportunities at Lindenwood University. PLEASE READ: For all applications, please include your resume and cover letter. You may skip the " Quick Apply " page by simply clicking " Next " at the bottom of the page. When you arrive at the " Experience " page, you may upload all desired documents using the upload box labeled " Resume/CV. " This is the appropriate box to upload all documents. Benefits of Being a Lindenwood Employee: Upon hire, employer-paid tuition benefits for bachelor's (employee, spouse, and dependent) and master's degree programs (employee and spouse only). Tuition discounts for doctoral programs (employee only). Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options. Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday - Friday), and winter break (Dec. 23 - Jan. 1). Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included. Professional development opportunities through the Lindenwood Learning Academy . JOB TITLE SUMMARY Job Title: Administrative Assistant (Office of Student Involvement) Division: Academic Affairs Evaluation Group: Staff FLSA Status: Non- Exempt Reports To: Director, Student Involvement Positions Supervised: N/A The Administrative Assistant provides administrative support for the Office of Student Involvement, with a primary focus on student organization purchasing processes, departmental financial transactions, and student event submission workflows. This position serves as a key resource for students and campus partners by coordinating operational processes, maintaining records, providing customer service, and supporting the successful execution of student engagement initiatives and campus events. Job Summary The administrative assistant is responsible for performing a variety of routine customer service, clerical and administrative duties according to established procedures. This position also provides training and assistance to department staff. Essential Job Functions and Performance Indicators The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Job Responsibilities and Execution Produces and formats documents, including composition, editing, proofreading and aggregation of data Schedules and organizes complex activities such as meetings, travel, conferences and departmental activities Organizes and prioritizes large volumes of information and calls Maintains appropriate supply inventory for the office Compiles information and organizes it into relevant reports Collects, organizes and composes correspondence for department staff Maintains filing systems and utilizes basic word processing, database and spreadsheet skills Handles confidential and non-routine information and explains policies when necessary Assists with and coordinates professional meetings Participates in department meetings as requested Service Excellence Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence Models, supports and holds others accountable to the university's values - integrity, dedication, excellence, creativity and teamwork Communication, Teamwork and Collaboration Answers phones, responds to email, forwards messages and confirms appointments Acts as a liaison with other departments and outside agencies, including high-level staff Works independently and within a team on special nonrecurring and ongoing projects Job may require other duties as assigned. Required Qualifications - An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position. Bachelor's degree Prior relevant work experience preferred Knowledge, Skills and Abilities - May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently. Demonstrated ability to work effectively with individuals from diverse communities and cultures Excellent written and verbal communication skills Excellent customer service skills Highly organized, motivated and able to work on multiple tasks simultaneously Strong professional integrity Ability to problem solve, use good judgment, think critically, and communicate effectively Basic research skills Ability to learn and apply institutional policies and procedures Work Environment - Environmental or atmospheric conditions commonly associated with the performance of this j

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