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Administrative Specialist

External
gategroup logoGategroup · Flushing, NY
Part-timeOn-site4d ago
Accounts PayableAssemblyClassificationExcelLeadershipRouting
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Requirements

  • Education:
  • High School Diploma or GED is required
  • Work Experience:
  • Minimum of 1-2 years of experience with clerical duties and responsibilities
  • Technical Skills: (Certification, Licenses and Registration)
  • Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint
  • Ability to work in a fast paced, deadline driven environment
  • Excellent time management skills required
  • Strong organizational, analytical and leadership skills required
  • Language / Communication Skills:
  • Must have excellent written and oral communication skills
  • Job Dimensions
  • Geographic Responsibility: TBA
  • Type of Employment: Full-time / Part-time
  • Travel %: None
  • Exemption Classification: Non-Exempt
  • Internal Relationships:
  • External Relationships:
  • Work Environment / Requirements of the Job:
  • Budget / Revenue Responsibility: (Local Currency)
  • Organization Structure
  • Direct Line Manager (Title): Varies by unit: "GM", "Mgr, Ops", "Senior Mgr, Ops", or "Dir, Assembly"
  • Dotted Line Manager (Title, if applicable): N/A
  • Number of Direct Reports: NA
  • Number of Dotted Line Reports: NA
  • Estimated Total Size of Team: 2
  • gategroup Competencies Required to be Successful in the Job:
  • Thinking - Information Search and analysis & problem resolution skills
  • Engaging - Understanding others, Team Leadership and Developing People
  • Inspiring - Influencing and building relationships, Motivating and Inspiring, Communicating effectively
  • Achieving - Delivering business results under pressure, Championing Performance Improvement and Customer Focus
  • Demonstrated Values to be Successful in the Position
  • Employees at gategroup are expected to live our Values of Excellence , Passion , Responsibility and Respect . To demonstrate these Values, we expect to observe the following from everyone:
  • Excellence
  • We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires.
  • We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves.
  • Passion
  • Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care.
  • We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks.
  • Responsibility
  • We care about what we do, and we understand the impact we have on others and the planet.
  • We always look out for each other -creating a safe workplace environment is everyone's responsibility .
  • Respect
  • Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals.
  • We respect each other's voices and foster a workplace that supports inclusion and belonging. We are all one gategroup.
  • For further information regarding E

Benefits

Paid time off401k, with company matchCompany sponsored life insuranceMedical, dental, vision plansVoluntary short-term/long-term disability insuranceVoluntary life, accident, and hospital plansEmployee Assistance ProgramCommuter benefitsEmployee DiscountsFree hot healthy meals for unit operations roleMain Duties and Responsibilities:Initiates written and oral communication to unit management, and customers as directedOrganizes and distributes charter information to production departments and management staffOrders operating supplies and required computer requirements as neededAssists in billing issues, accounts payable when applicableDistribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or managerGeneral office duties to include but not limited to filing, telephone routing and messages, etc.Health insuranceDental insuranceVision insurance401(k)

Additional Information

We're looking for motivated, engaged people to help make everyone's journeys better. The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities. Hours In this position you have to work on weekends, your days off will be on weekdays. Annual Hiring Range/Hourly Rate: $21-$24

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