Supply Chain Manager

Responsibilities

• Specific responsibilities include,
• Compliance
• Assist in the development of in-country Procurement policies and procedures in compliance with the IRC standards & reviewed/approved by the Supply Chain Coordinator /CD.
• Monitor the policies and procedures to ensure that they are kept updated and relevant to the in-country situation and IRC programming requirements.
• Ensure that compliance with policies is documented through systematic and random
• verifications of policy implementation and Procurement records, based on a schedule
• agreed with the Supply Chain Coordinator/ Senior Supply Chain Manager.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Promptly inform the Supply Chain Coordinator/ Senior Supply Chain Manager of any areas of concern of potential or suspected violations of policies and procedures.
• Ensure there is no negative audit observations/findings related to Procurement. If required corrective actions plans are developed & implemented to address audit findings.
• Ensure that issues of compliance are standardized across all field sites.
• Procurement Management
• Responsible for creation and management of list of Authorized Suppliers, using IRC's selection and pre-qualification processes. Update list on a regular basis and circulate torelevant staff.
• Responsible for Due Diligence checks (supplier references, site visits, historical data, anti-terrorism compliance) for Authorized Suppliers and Contracted Suppliers.
• Manage Contracted and Authorized Suppliers in terms of quality, delivery time, value for money, etc.
• Conduct regular market surveys in key procurement categories to ensure that IRC is receiving best value for money.
• Focal point for all international procurement conducted through the New York.
• Prepare Requests for Proposal and manage contract/tender processes.
• Documentation and Reporting
• Follow up with relevant units, internal or external on documents and ensuring all procurement records are complete and accessible.
• Monitor procurement records to ensure that each procurement request is fully and clearly documented according to IRC policy.
• Prepare monthly Close out Check list coordinating with finance and share with the Supply Chain Coordinator for review.
• Coordinate with Program Managers on Purchase Request Tracking report and consolidate all
• Purchase Request Tracking from Country field office reports. Share report with Supply Chain coordinator/ Senior Supply Chain Officer and other internal departments as required.
• Analyse Purchase Request / Item Forecast Tracking to ensure that all procurement is carried out efficiently and in a timely manner.
• Prepare Finance-related reports such as Cash Projections and BvAs/Integra
• Ensure that all Procurement Plans are developed for each grant and updated.
• Training & Outreach
• Organize Procurement trainings for both program and operations staff on a regular basis.
• Develop and maintain an effective orientation package and ensures that new staff members are appropriately orientated on Procurement policies and procedures in a timely manner.
• Ensure that Procurement department maintains cooperative relations with other departments and interacts with them in a positive manner.
• Identify training needs for Procurement staff and make recommendations to the Supply Chain Coordinator/ Senior Supply Chain Manager.
• Staff Supervision
• Set clear performance objectives for staff you supervise and ensure that they are understood.
• Conduct interim performance reviews every six months and hold one to one feedback discussions with staff that you supervise on a regular basis to ensure that performance objectives are being met.
• Conduct annual performance evaluations for staff that you directly supervis

Benefits

Additional Information

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Position Overview Reporting to (Senior Supply Chain Manager), the (Supply Chain Manager) is responsible for the efficient coordination and management of all procurement functions for IRC's office in (Juba). The position will also be responsible for the standardization of policies and good Procurement practices across all the field sites and will require regular travel to provide technical support to the field-based procurement staff.

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