Recruiting Coordinator, Recruiting Operations Team

About the role

Prior applying, please consider the following: Selected candidate(s) will be required to work 5x days per week from the SEA23 office in Seattle. Only schedule(s) available are Mon-Fri only: 9:00am-5:30pm Amazon is a multinational technology company with English as its core business language and your interviewer may be located in a different jurisdiction. CVs must be submitted in English in order to be eligible for consideration.

Requirements

• 1+ years of recruiting, coordination, administration, logistics, HR or equivalent experience
• Bachelor's degree or equivalent
• Experience with basic web-based tools and products like Outlook, Excel, Word and SharePoint
• Degree or diploma in HR or any related field
• Experience working in a fast paced, quickly changing or international environment
• Experience with technical tracking systems / softwares (like ATS)
• Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Additional Information

This is a full-time, in-person (not virtual), permanent role based in Seattle (SEA23) and does not offer relocation benefits. The Recruiting Coordinator (RC) serves as one of the very first impressions for candidates when applying to Amazon and plays a crucial role in managing high-volume interview scheduling and serves as the main point of contact between candidates, recruiters and interviewers when applying to Amazon. This position requires multi-tasking and case-management abilities to coordinate interviewer and candidate agendas across multiple time zones while maintaining a seamless and positive experience throughout the hiring process. In this fast-paced role, the Recruiting Coordinator must maintain clear and constant communication with candidates, hiring managers, and interview panels. They are responsible for sending detailed interview-related information, managing last-minute schedule changes, and ensuring all participants have the necessary information to connect to their job interview. A successful Recruiting Coordinator demonstrates attention to detail while managing multiple concurrent scheduling requests, maintaining accurate records, and generating reports on interview metrics and efficiency. The selected RC should possess process orientation, written and verbal communication skills and problem-solving experience, how and what to prioritize, flexibility to adapt to changing circumstances, capability to work under pressure while maintaining accuracy and a team-culture collaboration mindset. Performance in this role is measured through various metrics, including interview scheduling accuracy, response rate requests, candidate satisfaction scores, and the volume of interviews successfully coordinated. The Recruiting Coordinator must be process-oriented yet flexible, maintaining a positive attitude while managing competing priorities in a high-stakes environment. Key job responsibilities Scheduling virtual and in-person interviews and debrief events. Working directly with candidates, hiring managers, business stakeholders and in some cases arranging travel for candidates located outside of the city of the role, if required. Partner with Recruiters on SLAs (Service Level Agreements) to respond successfully to business demands. Providing follow-up correspondence to candidates on interview status. Identifying opportunities for improving candidate experience, automation and scheduling efficiency. To provide training/onboarding support to new peers in the role. Assisting in the coordination of other recruiting activities as needed. A day in the life The day begins by reviewing the queue of interview scheduling requests and prioritizing based on SLAs. Work involves coordinating with candidates across multiple time zones, sending professional communications about upcoming interviews while ensuring they feel supported throughout the process. The role requires juggling interviewer's availability and managing last-minute reschedules with efficiency and accuracy. Internal and External tools are used to set up virtual interviews, while also preparing for in-person candidate visits.

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