Talent Operations Associate (Contract)

Responsibilities

• Own and support interview scheduling across teams, levels, time zones, and interview formats, ensuring candidates and interviewers have a smooth and timely experience.
• Serve as a forward-facing representative of the Talent Acquisition team by providing clear, warm, and professional communication to candidates, hiring managers, and interview panelists.
• Maintain accurate and complete candidate, requisition, interview, and hiring process data in Ashby, helping ensure the system remains clean, reliable, and easy for the team to use.
• Support general recruiting logistics, including interview coordination, calendar management, candidate communications, interview prep materials, and day-of interview troubleshooting.
• Help manage the contractor hiring process, including intake coordination, workflow tracking, stakeholder follow-up, and handoffs with the appropriate internal partners.
• Assist with job posting and requisition administration, ensuring roles are accurately reflected across Ashby, the careers site, and relevant job boards.
• Support recruiting process improvement and Talent program logistics, including maintaining workflows, templates, interviewer training tracking, and Quality of Hire data, while helping create a smoother experience for candidates and internal partners.
• Manage select junior-level searches, including Support, Operations, Intern, and other early-career roles, ensuring a consistent, organized, and high-quality hiring process from intake through offer.
• Act as a recruiting partner for high-volume or junior-level hiring needs by supporting hiring manager alignment, candidate communication, interview logistics, process follow-through, and candidate experience.
• Support offer and pre-onboarding logistics as needed, partnering with recruiters and HR partners to ensure a seamless candidate transition.
• Contribute to ad hoc Talent Acquisition projects that improve operational excellence, candidate experience, data accuracy, and team efficiency.

Requirements

• 1-2+ years of experience in recruiting coordination, talent operations, people operations, HR operations, executive support, project coordination, or another high-volume operational role.
• Strong attention to detail, with a proven ability to keep systems, workflows, and data clean and accurate.
• Excellent written and verbal communication skills, with the ability to create a polished and thoughtful experience for candidates and internal stakeholders.
• Strong organizational skills and the ability to manage multiple priorities, deadlines, schedules, and stakeholder needs at once.
• A customer-service mindset and a natural desire to make processes easier, clearer, and more human for everyone involved.
• Comfort working in a fast-paced, evolving environment where priorities may shift and proactive problem-solving matters.
• Experience with applicant tracking systems or recruiting tools; Ashby experience is a strong plus.
• Comfort working with Google Workspace, Slack, spreadsheets, and recruiting or HR systems.
• Ability to handle sensitive information with professionalism, discretion, and confidentiality.
• A bias toward

Additional Information

At Acorns, our mission is to look after the financial best interests of the up-and-coming, beginning with the empowering, proud step of micro-investing. How do we accomplish our mission? Our values. Lead With Heart - With compassion, integrity, and tenacity, inspire yourself and others to move past all previous thresholds of possibility Make Bold Decisions - We are creating a new world. Be optimistic, adventurous, and courageous. Leap fearlessly into the future Always Build Trust - Say what you mean, mean what you say, and do what you say you're going to do. We are all owners. We are one team Never Stop Growing - Change IS the constant. Stay hungry and curious. Be relentless in the pursuit of progress Find a way - Never settle, no excuses, nothing is impossible. Just make it happen Our values guide us, and our mission drives us. Come join us and help deliver financial wellness for the whole family, putting the tools of wealth-making into everyone's hands. Talent Operations Associate (Contract) Acorns is seeking a Talent Operations Associate to join our Talent Acquisition team. This role will help keep our hiring engine running smoothly by supporting recruiting logistics, candidate experience, process execution, vendor coordination, contractor hiring workflows, and data integrity across our recruiting systems. As our Talent Operations Associate, you will be a key operational partner to recruiters, hiring managers, interviewers, candidates, and cross-functional teams. You'll help ensure every candidate interaction is thoughtful and organized, every interview process is well-coordinated, and every detail in Ashby is clean, accurate, and up to date. This is a great opportunity for someone who is highly organized, detail-oriented, service-minded, and excited to build a career in the Talent Acquisition space.

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