Archives & Admin Assistant

Responsibilities

• Archives and Library Management
• Organise, catalogue, and maintain archival records, documents, photographs, publications, and artefacts
• Support the ongoing development, organisation, and upkeep of the archives and library
• Ensure records and materials are properly stored, tracked, and accessible when require
• Digitisation and Records Management
• Prepare, scan, organise, and manage physical and digital records
• Maintain inventories, registers, filing systems, and related documentation
• Support ongoing digitisation and records management projects
• Administrative and Operational Support
• Provide administrative support including documentation, filing, scheduling, correspondence, and record keeping
• Prepare reports, updates, and other documentation as required
• Support projects and initiatives assigned by the Archives Working Group or the Custos
• General Support
• Assist with research, information retrieval, and internal requests relating to archival materials
• Handle confidential records and information with discretion
• Undertake other duties and responsibilities as reasonably assigned in support of the archives, library, and wider mission of the Franciscan community

Requirements

• Diploma, Degree, or equivalent work experience
• Strong organisational, administrative, and record keeping skills, with attention to detail
• Comfortable working independently and managing assigned responsibilities
• Good communication and interpersonal skills, with the ability to work collaboratively with others
• Trustworthy, dependable, and willing to support the mission and work of the Franciscan community

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