Executive Assistant & Office Administrator

Requirements

• Demonstrated experience coordinating executive-level events, board meetings, or conferences. High discretion; ability to manage confidential matters with absolute professionalism
• Reliable in-office attendance on designated days, plus flexibility for occasional in-person meetings or events as business needs arise..
• Self-directed and proactive with ability to anticipate needs, move without being asked, and closing the loop without follow-up
• Zero-error standard, owning accuracy in all written communications, scheduling, and deliverables
• Strong written communication and professional judgment
• Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint and SharePoint
• Working knowledge of AI productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar); ability to leverage AI to work faster and smarter
• Local to Boston area
• 5+ years of executive assistant or office administration experience in a corporate environment
• Associate's or Bachelor's degree in Business Administration, Communications, or a related field
• Prior experience supporting C-suite executives in a life sciences, biotech, or similarly regulated industry
• Physical & Work Environment Requirements
• Professional office environment with prolonged periods of computer and phone use
• Occasional standing, walking, bending, and lifting or carrying materials up to 20 pounds
• The items described here are representative of those that must be met successfully to perform the essential functions of this job.
• Sponsorship or support for work authorization, including visas, is not available for this position.

Benefits

Additional Information

A career at Resilience is more than just a job - it's an opportunity to change the future. Resilience is a technology-focused biomanufacturing company that's changing the way medicine is made . We're building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need. For more information, please visit www.resilience.com Position Summary & Responsibilities The Executive Assistant and Office Administrator provides high-quality executive and administrative support to the Chief Executive Officer and Chief Commercial Officer, and operational support for the Wellesley office. This role requires consistent in-person presence, sound judgment, and the ability to manage shifting priorities and execute across a broad range of responsibilities with minimal direction. Executive Support Own calendar management, scheduling, and domestic/international travel logistics for assigned executives Prepare meeting materials, agendas, and follow-up communications. Triage correspondence and draft routine communications on behalf of executives Handle sensitive and confidential information with absolute discretion. Event & Meeting Coordination Lead planning and logistics for annual commercial conferences, including vendor coordination, attendee management, and on-site execution Coordinate board meetings end-to-end: scheduling, materials preparation, logistics, and follow-up Manage executive off-sites, leadership meetings, and company events hosted at or organized from the Wellesley site Office Operations Serve as the primary on-site point of contact for the Wellesley office Manage vendor relationships, facilities coordination, supplies, and equipment Support new hire onboarding logistics at the Wellesley site Administrative & Financial Process and reconcile expense reports, invoices, and PO submissions Maintain organized filing systems, records, and administrative databases Support special projects and cross-functional initiatives as directed

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