Administrative Coordinator, Medical & Scientific Affairs

Responsibilities

• Calendar, Meetings, and Events
• Manage leadership calendars and coordinate team activities across locations and time zones.
• Schedule meetings, events, visitors, conference rooms, and virtual sessions.
• Prepare agendas and materials, document action items, and track follow-up.
• Communicate schedule changes promptly and accurately.
• Travel and Expenses
• Coordinate travel arrangements, itineraries, documentation, and changes.
• Prepare, submit, and track expense reports.
• Maintain supporting records and follow up on approvals or missing information.
• Procurement, Supplies, and Vendor Coordination
• Prepare and track purchase orders, invoices, and related documentation.
• Coordinate with suppliers and internal Procurement and Finance teams.
• Monitor office supplies, inventory needs, and open requests.
• Office and Department Administration
• Coordinate mail, shipments, copying, scanning, filing, supplies, and workspace needs.
• Maintain department records, distribution lists, training files, and document workflows.
• Support onboarding by coordinating workspaces, badges, accounts, equipment, access, forms, and training assignments.
• Track administrative tasks through completion and escalate delays appropriately.
• Technology and Meeting Support
• Support audiovisual equipment, virtual meetings, and presentation readiness.
• Use Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related business tools effectively.
• Escalate complex technical issues to IT or the appropriate system owner.
• Learn and use new workflow and document-management platforms.
• Cross-Functional Coordination
• Initiate and track requests with internal support teams.
• Coordinate effectively with onsite and remote colleagues across Labcorp locations.
• Keep stakeholders informed of progress, delays, and next steps.
• Build productive relationships with internal and external partners.
• Apply sound judgment when resolving issues or escalating barriers.
• Performance Expectations
• The successful candidate will:
• Maintain punctual, reliable onsite attendance.
• Communicate clearly, professionally, and promptly.
• Manage competing priorities with accuracy and consistent follow-through.
• Meet deadlines

Benefits

Additional Information

Labcorp is a leader in diagnostics, drug development and healthcare innovation. Across every role, we harness data and AI to work smarter, move faster and create breakthrough solutions that improve health outcomes for people. With our global scale and deep expertise, you'll do meaningful work, grow your career and make a real impact. Together, we're improving health and improving lives. Labcorp is seeking an Administrative Coordinator, Medical & Scientific Affairs to join our Medical Affairs team in Indianapolis, IN! Work Schedule: Monday-Friday, 9am-5pm EST Job Responsibilities: Labcorp is seeking a reliable, motivated, and highly organized Administrative Coordinator to support our growing Medical & Scientific Affairs team in Indianapolis. This individual will help medical directors work efficiently as part of a global team advancing clinical trials, drug development, and innovative laboratory science. The Administrative Coordinator will provide essential onsite support to the Medical & Scientific Affairs team while coordinating closely with remote colleagues and individuals at other Labcorp locations. The ideal candidate is proactive, discreet, proficient with technology, and committed to providing responsive, high-quality support in a fast-paced professional environment. Reliability, motivation, and organization are essential for success in this role. Labcorp is a leader in laboratory services and drug development, supporting pharmaceutical, biotechnology, and medical device organizations throughout the development lifecycle. Our central laboratory network contributes to advanced clinical research in companion diagnostics, genomics, vaccines, biomarkers, immunotherapeutics, flow cytometry, and other areas. This is an opportunity to join a collaborative Medical & Scientific Affairs team, support work at the cutting edge of drug discovery, and contribute to Labcorp's mission to improve health and improve lives. Role Overview The Administrative Coordinator provides comprehensive onsite support for the Medical & Scientific Affairs team and serves as a key point of coordination for medical directors, remote team members, and colleagues at other Labcorp locations. The role coordinates calendars, meetings, visitors, travel, expenses, purchasing, communications, records, document workflows, onboarding activities, and follow-up on departmental priorities. Success in this position requires reliable onsite presence, strong organizational skills, professional communication, sound judgment, confidentiality, initiative, and consistent follow-through. The Administrative Coordinator will work closely with leaders and partner functions, including IT, Finance, Procurement, Quality Assurance, Human Resources, Facilities, and travel support.

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