Grant Coordinator

About the role

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org. THA is seeking a Grant Coordinator to organize the administrative, planning, and reporting activities necessary to successfully administer various grants awarded to the organization. This role involves preparing required grant documentation and reports, monitoring performance activities, and tracking departmental grant performance. The Grant Specialist will ensure grants are administered in accordance with applicable laws, regulations, and policies. Additionally, they will provide guidance on grant compliance and help build staff capacity and knowledge in grants management. This is a full-time, non-exempt position requiring 40 hours per week. Essential Duties: Ensures program activities comply with all grant requirements, including performance, and reporting obligations across multiple teams such as Outreach and Testing, Patient Support Services, Finance, and Clinic Operations. Maintains accurate program records across various databases, including Take Charge Texas (TCT), Provide, and Partner Grants. Tracks and monitors budgets within Ryan White service categories providing direct financial assistance. Compiles and analyzes data and statistics as directed by the Director of Patient Support Services. Coordinates the timely completion and submission of required reports. Supports the development, maintenance, monitoring, and tracking of various grant-funded programs. Manages multi-departmental grant-funded projects, ensuring stakeholders are accountable for required deliverables and reports. Prepares and submits detailed, accurate reports to grant funding agencies in compliance with established deadlines. Provides specialized administrative and staff support services. Attends, records minutes, and provides logistical support for Community Advisory Board meetings. Schedules and coordinates cross-departmental meetings. Ensures staff remain current on all grant-required training. Compensation: Based on the position's duties and requirements, this role has a base hourly rate of $23. The initial hourly rate will be determined by the selected candidate's qualifications and relevant experience. Applicant Information: Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification. The applicant selected for employment is subject to a pre-employment background check. A history of conviction may not automatically disqualify an applicant. Applicants with a history of conviction may be considered on a case-by-case basis, after individualized assessment of factors including the nature of the conviction, the job duties and responsibilities, the length of time since the conviction, and evidence of mitigation or rehabilitation. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. EEO Statement: Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Education and/or Licensure - High School diploma or GED required. Bachelor's degree or equivalent work preferred ; may substitute relevant experience for education. Experience: Grants Management Experience: 2-4 years of professional experience managing grants, ensuring compliance, and supporting program goals, preferably in a nonprofit or healthcare setting. Funding Oversight: Experience managing grant processes, including applications, tracking expenditures, and ensuring alignment with funding requirements such as Ryan White, HRSA, or similar programs. Data and Financial Tools Proficiency: Skilled in using grant management databases and financial tracking systems such as Take Charge Texas (TCT), Provide, Partner Grants, or equivalent tool

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