Secretary CEO (Clarke Quay - 5 Days - MNC Company)

About the role

We are partnering with a well-established and fast-growing consumer brand with a strong regional presence across Asia. They are seeking a proactive and highly organized Executive Secretary to support the CEO and ensure smooth day-to-day coordination across the business. This role is ideal for someone who thrives in a fast-paced environment, enjoys working closely with senior leadership, and is looking to gain exposure to regional operations. Working Location: City Hall / Clarke Quay, Singapore Working Hours: Monday - Friday, 9AM - 6PM Key Duties Manage and maintain the CEO's calendar, scheduling meetings, appointments, and priorities effectively Coordinate internal and external meetings, including preparing agendas, materials, and taking minutes Monitor action items and follow up with relevant stakeholders to ensure timely completion Act as a key liaison between the CEO and internal teams to facilitate smooth communication Support the planning and coordination of internal meetings and business activities Assist in preparing reports, presentations, and summaries for management review Track key tasks, deliverables, and updates across teams Arrange business travel, accommodation, and detailed itineraries for the CEO Coordinate logistics for meetings, events, and leadership engagements Manage expense claims and related documentation accurately and efficiently

Requirements

• 2-5 years of experience in administration, secretarial, or EA support
• Experience supporting managers or senior stakeholders preferred
• Strong organizational and time management skills
• Good communication skills in English (written & verbal)
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook)
• Detail-oriented, reliable, and able to multitask
• 📩 Interested? Apply now or message me for a confidential discussion.
• Only shortlisted candidates will be contacted.
• Ng Siew Thien
• JAC Recruitment Pte. Ltd.
• EA Licence No. 90C3026 | EA Reg. No. R22107842

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