Clinical Learning Operations Specialist

Responsibilities

• Student Onboarding & Program Coordination
• Coordinate onboarding and operational support for clinical student shadows, rotations, elective experiences, and residency-related learning programs.
• Manage application workflows, scheduling, onboarding timelines, credentialing, and compliance tracking across multiple systems and platforms.
• Coordinate student placements in partnership with program leadership, physicians, residents, and clinical teams.
• Facilitate orientation logistics, first-day onboarding activities, and ongoing learner support throughout the rotation experience.
• Coordinate onboarding-related requests including system access, badge access, and learner readiness needs.
• Support student evaluations and assessment documentation to meet academic program requirements.
• Serve as a primary point of contact for students, academic institutions, physicians, residents, and internal stakeholders regarding onboarding processes, scheduling, and learner experience.
• Academic Partnership & Compliance Support
• Coordinate and maintain affiliation agreements with academic institutions across Mary Free Bed student programs.
• Track agreement renewals, compliance requirements, and supporting documentation to ensure uninterrupted student placement opportunities.
• Partner with schools, internal departments, and compliance stakeholders to support successful learner placements and strong educational partnerships.
• Process Improvement & Operational Support
• Assist with implementation and ongoing maintenance of onboarding systems and workflows, including ACEMAPP.
• Identify opportunities to improve processes, organization, communication, and learner experience.
• Support accreditation and education-related documentation requirements as needed.
• Coordinate logistics for select educational programming and learner presentations.

Requirements

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Excellent communication and relationship-building skills.
• Comfort working in evolving environments where processes may continue to develop and improve.
• Ability to think critically, problem solve, and bring structure to complex workflows.
• Strong attention to detail and ability to manage compliance-based processes accurately.
• Bachelor's degree in Healthcare Administration, Human Resources, Education, Business, Communications, or related field preferred.
• Experience working in healthcare, higher education, or regulated environments preferred.
• Experience in onboarding, healthcare operations, medical education, academic coordination, scheduling, compliance, or program coordination preferred.
• Experience working across multiple systems and platforms in a fast-paced environment preferred.
• Why Mary Free Bed?

Benefits

Additional Information

Clinical Learning Operations SpecialistDay Shift (United States of America) Summary Mary Free Bed Rehabilitation Hospital is proud to be a top destination for clinical learning experiences across medical, therapy, and nursing programs. From student shadow experiences to clinical rotations and residency-related learning opportunities, we help support and develop the next generation of healthcare professionals. We are seeking a highly organized and relationship-driven Clinical Learning Operations Specialist to coordinate clinical student onboarding, compliance, scheduling, and operational support across a variety of learner programs. This role plays a key part in creating a seamless and positive experience for students, academic partners, physicians, and internal teams. This is a great opportunity for someone who enjoys fast-paced coordination work, managing complex processes, building strong relationships, and bringing structure to evolving programs. This role requires a proactive and adaptable individual who is comfortable managing complex workflows, building relationships across teams, and helping improve evolving processes.

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