Senior Workplace Manager - Design & Build (Global)

About the role

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world's best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We've scaled to $100M+ in ARR , with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. We lean in: ownership over titles, outcomes over intentions. We fight for excellence: high standards, direct, ego-free feedback. We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you're driven by impact, pace, and raising the bar. This is the place. We are looking for a Senior Workplace Project Manager to join our Workplace team and own end-to-end delivery of global office build-outs, major fit-outs, and workplace improvement projects. This is an in-house, hands-on role for a seasoned builder who thrives in hyper-growth, fast-paced environments and knows how to deliver world-class spaces from scratch. You'll be the central point of accountability for translating Legora's design vision into our physical workplace footprint. You'll manage projects from conception through to handover, working closely with architects, contractors, vendors, and internal stakeholders across Real Estate, Workplace Experience, Legal, Procurement, IT, and Finance.

Responsibilities

• Own Project Delivery
• Lead all phases of workplace construction and fit-out projects: scoping, planning, permitting, procurement, construction, and handover
• Develop and manage project schedules, budgets, and risk registers across all active projects
• Hold vendors and contractors accountable to scope, timeline, and quality standards
• Ensure design intent is preserved throughout the construction process
• Manage External Partners
• Serve as the primary point of contact for architects, general contractors, project management consultants, and specialist vendors
• Run RFP and vendor selection processes; negotiate contracts and manage commercial relationships
• Conduct regular site visits and progress reviews to maintain quality control
• Coordinate Internally
• Partner with the Real Estate team on site selection, lease negotiation support, and space planning
• Work with Workplace Experience to ensure operational readiness at handover
• Collaborate with Finance on budget approvals, forecasting, and invoice management
• Provide regular project updates to leadership, surfacing risks early and clearly
• Drive Standards and Continuous Improvement
• Contribute to the development of Legora's global workplace design standards and playbooks
• Build and maintain accurate project documentation - drawings, specifications, schedules, and lessons learned
• Identify opportunities to improve how we deliver projects - faster, smarter, and with less friction
• What You Bring
• 6-10 years of experience in workplace, commercial construction, or corporate real estate project management
• Demonstrated track record of delivering complex fit-out and build-out projects on time and on budget
• Strong commercial acumen - comfortable owning a budget, reading a contract, and negotiating with vendors
• Experience managing external architects, contractors, and specialist consultants across full project lifecycles
• Familiarity with permitting processes, local building codes, and construction administration
• Proficiency in project management tools and working knowledge of AutoCAD or similar (Revit a plus)
• Clear, direct communicator - equally comfortable on a construction site and in a leadership update
• High ownership mindset: you close gaps, flag problems early, and don't wait to be told what to do

Requirements

• Experience delivering projects across multiple geographies or international markets
• Background working in-house at a fast-growing tech or SaaS company
• Familiarity with WELL, LEED, or BREEAM standards
• Experience with FF&E procurement and coordination

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