Senior District Scheduling & Coordination Manager

Responsibilities

• District Optimization
• Strengthen alignment across Programming, Special Events, F&B, Operations, Security, Guest Services, Parking, and Vendors to ensure all teams are fully prepared and coordinated as district complexity increases
• Improve coordination of access, timing, staging, vendor logistics, and infrastructure use to support seamless district‑wide operations
• Proactively identify and resolve situations where multiple events, activations, load‑ins, or operational needs cannot physically occur simultaneously due to space, access, safety, or infrastructure limitations-making clear recommendations, trade‑off decisions, and alternative plans
• Support long‑term district growth by evaluating upcoming development, programming trends, infrastructure constraints, and space utilization patterns to enable scalable, conflict‑free operations
• Operational Risk Mitigation
• Anticipate and identify operational risks created by the district's ongoing expansion, including new venues, increased programming, vendor activity, and public space usage
• Evaluate potential bottlenecks caused by overlapping events, construction activity, guest flow patterns, seasonal demand, and vendor operations
• Implement proactive, district‑wide solutions that minimize disruptions, protect revenue, uphold safety and compliance, and maintain a consistent guest experience during high‑impact operational periods
• Calendar Coordination & Scheduling
• Develop, manage, and maintain a centralized master calendar for all venues, restaurants, and open spaces
• Input, track, and update all scheduled events, vendor activities, and operational needs in real time
• Coordinate with venue managers, F&B, Special Events, third party services, and operations to align event timelines with staffing, load-ins/loadouts, and maintenance schedules
• Identify and engage teams to proactively address overlaps, double bookings, or operational conflicts across spaces, including guest path of travel
• Serve as the primary point of contact for scheduling inquiries from internal departments and external partners
• Provide regular calendar and logistical updates to leadership and key stakeholders
• Communicate changes and conflicts promptly, offering solutions and alternative arrangements when needed
• Logistics Management
• Collaborate with internal and external departments (e.g. Programming, F&B, Ops, Security, Guest Services, Parking, Vendors, etc.) to ensure operational readiness and seamless execution of events
• Maintain clear documentation of space use, capacities, and restrictions to guide decision-making
• Troubleshoot logistical issues as they arise to minimize disruption to district operations or guest experiences by surfacing issues and working with appropriate internal teams to resolve
• Implement process improvements, operational standards, and planning tools to enha

Benefits

Additional Information

A great experience starts with you! Join our team to help create and develop the future of live entertainment and sports in Orange County! Once you've had a chance to explore our current open positions, apply to the ones you feel best suit you, as an applicant, you can always see your application status in your profile. Mission: To enrich the lives in our community through shared experiences, welcoming spaces, and responsible actions. Vision: We will be the social and entertainment center of Orange County - a place where the cultural kaleidoscope of the region converges and connects. Our vibrant, rich collection of experiences will celebrate the diversity of our community. Values: Be Safe | Do the Right Thing | Be Generous | Include Everyone | Make it Easy | Be Bold Job Title: Senior District Scheduling & Coordination Manager Pay Details: The annual base salary range for this position in California is $145,000 to $165,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations. OCVIBE is a 100-acre mixed-use entertainment district with multiple venues, restaurants, parks/plazas, and ongoing development. The Senior District Scheduling & Coordination Manager (Command Center) is the district's operational nerve center and owner of the single source of truth for district activity-what is happening, when it happens, and how it will be executed across spaces and stakeholders. The role builds and maintains a 365-day, district-wide master calendar, anticipates and resolves conflicts, and orchestrates the planning and execution of concurrent events and operations to protect revenue, safety, and the guest experience. The manager combines program-level thinking with hands-on logistics execution, facilitating the right leaders and partners to model scenarios, decide trade-offs, and implement plans that scale OCVIBE efficiently as activity intensifies.

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