Administrative Associate

Responsibilities

• Make procurements with corporate credit card as assigned within policies/guidelines, complete associated account reconciliation, and keep detailed records.
• Prepare various internal departmental forms (purchase requests, travel, shipping, visit requests, etc.).
• Preparations for in-house visitor meetings, including order and delivery of refreshments/lunch.
• Review and approve timesheets and maintain absent time records.
• Other related functions as assigned.
• Required Qualifications
• High school graduation or GED.
• Five years of demonstrated clerical ability including one year at the Administrative Assistant level.
• Ability to perform detail-oriented administrative work.
• Three years of experience using computers and related software such as Word, Excel, and Adobe Acrobat. Willingness to learn other software applications as necessary.
• US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Requirements

• Bachelor's degree
• More than five years of experience at the Administrative Assistant level.
• High accuracy in spelling, punctuation, grammar, and proofreading.
• One or more years of purchasing experience with a corporate credit card and associated account reconciliation.
• More than three years of experience using computers and related software such as Word, Excel, and Adobe Acrobat. Willingness to learn other software applications as necessary.
• Demonstrated ability to learn quickly and excel.
• Eligibility for immediate access to classified information.
• General Notes
• Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.
• Visit our website ( www.arlut.utexas.edu ) for additional information about Applied Research Laboratories.
• UT Austin offers a competitive benefits package that includes:
• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Please visit our Human Resources (HR) website to learn more about the total benefits offered.
• Salary Range
• $42,000-$48,000+/negotiable based on qualifications.
• Working Conditions
• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Possible weekend, evening and holiday work
• Possible interstate/intrastate travel
• Required Materials
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs

Benefits

Additional Information

Job Posting Title: Administrative Associate ---- Hiring Department: Applied Research Laboratories ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ---- Job Details: Purpose Provide complex, high-volume administrative support for the staff, students, and faculty of the Advanced Technology Laboratory (ATL) within Applied Research Laboratories.

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